Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.
Responsibilities:
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Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
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Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
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Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
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Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
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Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
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Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
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Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
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Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
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Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
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Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.
Skills:
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Strong organizational skills and attention to detail
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Excellent communication skills, both written and verbal
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Proficiency in Microsoft Office and other relevant software
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Ability to handle confidential information with discretion
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Strong time management and problem-solving skills
Qualifications:
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Bachelor’s degree in business, communications, or a related field
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At least 5 years of experience as an administrative assistant, or related role
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Proven ability to handle a fast-paced and dynamic work environment
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Familiarity with the technology industry is a plus