SportStars is seeking a highly organized and proactive Personal Assistant to support the CEO across both professional and personal priorities. This is a dynamic role that blends traditional executive support with high-level personal coordination, enabling the CEO to operate efficiently across multiple time zones and international locations.
The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. You will play a critical role in managing day-to-day logistics, anticipating needs, and ensuring both business and personal responsibilities are handled seamlessly.
Executive Support
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Manage the CEO’s calendar, including scheduling meetings, appointments, and international travel across multiple time zones
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Prepare reports, presentations, and correspondence as required
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Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication
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Assist in planning meetings, events, and business-related logistics
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Conduct research and compile information to support decision-making
Personal & Lifestyle Coordination
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Oversee personal scheduling, including appointments, reservations, and day-to-day logistics
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Coordinate travel arrangements, accommodations, transportation, and itineraries across multiple cities
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Support family logistics and planning, including activities, schedules, and special events
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Handle personal errands, vendor coordination, and service management with efficiency and discretion
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Maintain important dates, reminders, and gifting coordination to ensure nothing is overlooked
Proactive Planning & Research
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Research and recommend services, experiences, and opportunities (e.g., dining, events, travel, wellness, etc.)
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Anticipate needs and provide solutions before they arise
Requirements
Qualifications & Skills
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Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
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Exceptional organizational and time-management skills with strong attention to detail
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Highly proactive with the ability to anticipate needs and operate independently
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Strong written and verbal communication skills
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Comfortable working in a fast-paced, international environment
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High level of discretion and professionalism when handling confidential information
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Digitally fluent (Google Workspace, Microsoft Office, messaging platforms, and other productivity tools)
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Flexibility to adapt to changing priorities and schedules
Preferred:
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Bilingual proficiency in English and Spanish
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Experience supporting executives with international travel and cross-border coordination
Hiring process
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Complete both of our short assessments (about 5 minutes each) before or right after applying. Applications with both completed are reviewed first:
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Culture Index survey
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Skills game assessment
Benefits
Compensation: competitive salary based on experience