AML screening to ensure investor compliance with money laundering
All Investor Types Considered (individual, nominee, entities, trusts, partnerships etc.|)
Collection and Identification of Beneficial Owners and Shareholders
Upfront and ongoing screening of investor and associated parties (UBOs, directors, trustees etc.)
PEP identification and Reporting
Registration and Static Data:
Maintain Investor Registers, including all static data such as address, emails, PEP, investor risk classification and tracking of KYC renewal date under Continuous Monitoring Program.
Distribute Investor Communications/ mailings via manual email, portal or system generated
Receive and Process Subscriptions, Redemptions, Transfers, and Switches
Approve bank information for wires
Match money received to money in the bank
Reconcile money movements related to subscriptions, redemptions, switches and distribution
Investigate reconciliation breaks
Chase for missing monies related to partial or unsettled payments
Ensure custodians/ distributors are all reconciled by the end of each month
Client Reporting via e-mail or system generated or Portal (PFS Paxus, Apex Connect, E-front, Investment Café)
Fund Manager reporting: missing docs, AML status of investors, estimated/confirmed cash flows
Investor Reporting: NAV statements, Contract notes confirmation subscription/ redemption,
Capital Calls, Dividend distribution notices or any other communication requested by Board
of Directors/ Investment Managers Custodian/ distributor reporting: Fund settle CNs, access to accounts for ClearStream,
Family Office reporting: Updating FO investor accounts
Collection of relevant FATCA/CRS forms
TIN and GIIN verification
Tax declaration collection
Defining tax status of every investor in system