The Payroll Specialist ensures accurate and timely payroll processing while maintaining compliance with all federal, state, and local regulations. This role supports employees and internal teams by managing payroll records, resolving discrepancies, and ensuring timely reporting and payments.
Key Responsibilities
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Assist with payroll processing for biweekly payroll cycle
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Ensure proper calculation of wages, overtime, bonuses, and deductions
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Coordinate and process miscellaneous off-cycle payrolls, including final paychecks and severance payments
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Handle payroll adjustments, including retro pay and corrections
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Ensure compliance with applicable laws and company policies
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Manage garnishments, and benefit deductions
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Prepare and distribute payroll reports to leadership and accounting
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Respond to employees and external inquiries in a timely and professional manner
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Provide excellent customer service when communicating with employees
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Stay current on payroll regulations, industry trends, and best practices
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Assist management with special projects and process improvements as needed
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Support year-end processes, including W-2 preparation and audits
Qualifications
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2+ years of payroll processing experience, preferably in a multi-state environment
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Working knowledge of payroll systems (e.g., Workday, ADP, Paychex, or similar HRIS platforms)
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Understanding of federal, state, and local payroll laws and tax regulations
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Strong attention to detail with a high level of accuracy
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Excellent organizational and time management skills with the ability to meet strict deadlines
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Effective communication and customer service skills
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Ability to handle sensitive and confidential information with discretion