Executive Assistant to CEO
SalaryNo pay range posted
LocationNew York, New York
Work modeon-site
Typefull-time
SenioritySenior
Experience10+ yrs
DepartmentAdministrative Services
Company size10,000+ people
PostedSep 28, 2026 · 2w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Ten (10) years of senior executive-level administrative experience
Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality
Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment
Strong written and verbal communication skills with a service-oriented approach
Proven ability to build relationships and collaborate effectively with senior executives, Board members, clients, and key stakeholders
Experience handling sensitive and confidential information with professionalism and sound judgment
Strong organizational and problem-solving skills with the ability to work independently and exercise discretion
College degree
Previous management or supervisory experience
Experience supporting C-suite executives, board members, or executive leadership teams
Experience coordinating international travel and executive-level events
Job Family
Administrative Services
About Us
At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.
Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
Who We Are
We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.
Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.
We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.
What We Do
Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.
Job Description Summary
The Executive Assistant to the CEO facilitates and manages activities and information surrounding the Chairman of the Executive Board and Chief Executive Officer (CEO). This highly visible role serves as a key liaison between the Executive Office, senior leadership, Executive Board members, and important internal and external stakeholders while ensuring the efficient operation of the local Executive Office.
Operating with substantial latitude to exercise independent judgment and discretion, the Executive Assistant provides comprehensive executive-level support to the Chairman & CEO by managing complex schedules, coordinating travel and events, preparing reports and communications, overseeing administrative operations, and ensuring seamless execution of executive priorities in a fast-paced and confidential environment.
Job Description
Key Responsibilities
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Provide executive-level support to the Chairman & CEO, including managing dynamic professional and personal schedules and delivering minute-by-minute daily itineraries.
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Coordinate domestic and international travel arrangements, including transportation, accommodations, travel logistics, and visa requirements.
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Plan, coordinate, and execute high-level meetings, events, and executive engagements.
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Develop reports, analyses, and tracking materials including expense reporting, jet travel logs, contributions, invitations, and related executive office reporting.
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Screen, prioritize, and resolve routine and complex calls, correspondence, inquiries, and requests on behalf of the CEO.
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Prepare executive presentations, briefing materials, and draft communications for internal and external audiences.
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Serve as a liaison for key clients, senior leaders, Executive Board members, and other strategic stakeholders.
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Anticipate issues, prioritize competing demands, and make informed decisions to ensure effective executive office operations.
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Manage and oversee administrative support staff within the local Executive Office, including hiring, training, coaching, and development activities.
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Develop and maintain a thorough understanding of company culture, organizational structure, and business processes to effectively navigate executive-level interactions and initiatives.
Required Qualifications
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Ten (10) years of senior executive-level administrative experience.
•
Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality.
•
Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment.
•
Strong written and verbal communication skills with a service-oriented approach.
•
Proven ability to build relationships and collaborate effectively with senior executives, Board members, clients, and key stakeholders.
•
Experience handling sensitive and confidential information with professionalism and sound judgment.
•
Strong organizational and problem-solving skills with the ability to work independently and exercise discretion.
Nice to have
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Preferred Qualifications
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College degree.
•
Previous management or supervisory experience.
•
Experience supporting C-suite executives, board members, or executive leadership teams.
•
Experience coordinating international travel and executive-level events.