• Ensure compliance with Malaysian workplace safety regulations and building codes during all maintenance activities and equipment operations
• Maintain and test safety equipment including fire extinguishers, emergency lighting, exit signs, and first aid stations according to regulatory requirements
• Respond to facility emergencies including equipment failures, water leaks, electrical issues, and other urgent maintenance situations
• Report safety hazards and potential risks to Facilities Department immediately while taking appropriate interim protective measure
• Perform daily maintenance tasks including minor electrical repairs, plumbing fixes, carpentry work, and general building maintenance.
• Conduct routine inspections of office areas, common spaces, meeting rooms, and facilities to identify maintenance needs and safety concerns
• Execute preventive maintenance schedules for building equipment including lighting fixtures, door mechanisms, furniture, and office equipment
• Respond promptly to maintenance requests from employees and management, ensuring completion within established timeframes and quality standards
• Assist with basic HVAC system maintenance including filter changes, vent cleaning, and temperature control adjustments under vendor supervision
• Perform electrical maintenance tasks such as light bulb replacement, socket repairs, switch installations, and basic wiring modifications following safety protocols
• Handle plumbing maintenance including faucet repairs, toilet adjustments, drain clearing, and minor pipe fixes throughout office areas and toilets
• Set up and reconfigure office furniture, workstations, and meeting rooms to accommodate space changes, relocations, and business requirements
• Install and relocate office equipment including desks, chairs, filing cabinets, and technology equipment following ergonomic and safety guidelines
• Assist with office moves and space reconfigurations by dismantling, transporting, and reassembling furniture and equipment
• Maintain storage areas and coordinate inventory management of maintenance supplies, tools, and equipment.
• Support to setup space for company event such eve celebration, townhall etc,
• Provide technical support to external contractors and service vendors by explaining facility systems, providing access, and monitoring work quality
• Assist specialist technicians during major repairs, installations, and maintenance projects by providing tools, materials, and local facility knowledge
• Perform quality checks on vendor work and report completion status to Facilities Manager for approval and documentation
• Maintain secure tool and equipment storage while coordinating with vendors on shared resources and facility access requirements
• Complete daily work orders and maintenance requests using facility management systems, providing detailed descriptions of work performed and materials used
• Maintain accurate records of maintenance activities, equipment service dates, and inventory usage for reporting and budget management
• All job requests should attend to within 30min – 1-hour assessment and completed based on job criticality or type. Assist vendors and closely follow up.
• Troubleshoot and repair electrical. mechanical, plumbing, civil, and other systems on equipment.
• Assist all authority, internal or relevant body audits, annual authority inspection, and statutory license renewal. e.g DOSH, DOE, BOMBA, SPKA, KPDNKK. etc.
• Basic knowledge of pharmaceutical documentation work such as Deviation, Assist Investigation report, PM Plan, Calibration Plan, Calibration master list, SOP, Monitoring logbook, checklist for PPM, and other related documents for the Facilities system. Preferred.
• Basic knowledge of monitoring and controlling systems such as BAS (Building Automation System), BMS (Building Management System), Control system, and EMS (Environmental monitoring system).
• Ensure contribute to quality plans that have minimal interruptions and smooth return to service.
• Basic knowledge of Solar energy systems and energy efficiency program
• Maintain inventory of spare parts for critical components and consumable parts of the equipment.
• Always ready to carry out any new task assigned from time to time by a superior.