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GolderProposal Production Support Agent
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Before you apply
LocationColombia
Work moderemote
Typefull-time
SeniorityMid
Experience3–5 yrs
Company size10,000+ people
First seenOct 18, 2026 · 2w ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
College diploma or university degree in architecture, landscape architecture, urban planning, mobility and transportation, civil engineering, geography, graphic design, communications, publishing/editing, business administration, or other relevant field
3 to 5 years of experience in proposal support, bid coordination, technical editing, or document production, ideally in consulting engineering or professional services
Excellent written French (writing, editing, proofreading)
Strong attention to detail and ability to deliver under pressure and strict deadlines
Self-sufficiency, strong organizational skills, and ability to manage multiple proposals simultaneously
Strong interpersonal skills and ability to work remotely with multidisciplinary teams
Advanced proficiency in Word (styles, templates, tables of contents)
Advanced proficiency in PowerPoint
Advanced proficiency in Excel
Advanced proficiency in InDesign
Comfortable using SharePoint, Teams, and Microsoft 365 collaboration tools
Comfortable using generative AI tools (Microsoft 365 Copilot or equivalent)
Education or experience in a planning-related discipline (architecture, landscape architecture, mobility, urban design)
Knowledge of the public procurement environment (Quebec market, SEAO, weighted evaluation grids)
Knowledge of Illustrator
Knowledge of Photoshop
Knowledge of mapping tools (QGIS, ArcGIS)
Knowledge of Adobe Acrobat
Skills
Word
InDesign
PowerPoint
Excel
SharePoint
Teams
Microsoft 365
QGIS
ArcGIS
Adobe Acrobat
Microsoft 365 Copilot
Proposal Production Support Agent
Key Responsibilities
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Produce the initial template and layout of proposals (Word, InDesign, PowerPoint) in accordance with WSP visual identity and standards.
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Review tender documents and extract the compliance matrix, including required deliverables, evaluation criteria, forms, formatting requirements, page limits, and deadlines.
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Compile and maintain recurring sections including company profile, relevant project experience, organizational charts, résumés, and project sheets.
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Adapt and standardize résumés and project sheets to client-specific forms (municipalities, MTMD, transportation agencies, federal government).
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Format tables, figures, schedules, and organizational charts provided by technical teams.
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Perform compliance and consistency reviews (numbering, cross-references, typographic consistency, French language quality) prior to review committees.
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Prepare administrative documents and submission forms, and assemble final versions for delivery through SEAO and other portals.
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Maintain and enrich the reusable content library (boilerplates, project sheets, résumés, images) in SharePoint.
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Track proposal production schedules and notify proposal managers of timeline risks.
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Plan and lead proposal kick-off and follow-up meetings with Quebec-based teams.
Desired Profile
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College diploma or university degree in one of the following disciplines, or any other relevant field:
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Architecture
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Landscape Architecture
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Urban Planning and Urban Design
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Mobility and Transportation
•
Civil Engineering
•
Geography and Land Use Planning
•
Graphic Design or Environmental Design
•
Communications
•
Publishing/Editing
•
Business Administration
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Education or experience in a planning-related discipline (architecture, landscape architecture, mobility, urban design) is considered a significant asset, as it facilitates understanding of technical content and proposal terminology.
•
3 to 5 years of experience in proposal support, bid coordination, technical editing, or document production, ideally in consulting engineering or professional services.
•
Excellent written French (writing, editing, proofreading) – mandatory requirement.
•
Knowledge of the public procurement environment (a strong asset: Quebec market, SEAO, weighted evaluation grids).
•
Strong attention to detail and ability to deliver under pressure and strict deadlines.
•
Self-sufficiency, strong organizational skills, and ability to manage multiple proposals simultaneously.
•
Strong interpersonal skills and ability to work remotely with multidisciplinary teams.
Technical Skills
•
Advanced proficiency in Word (styles, templates, tables of contents), PowerPoint, and Excel.
•
Advanced proficiency in InDesign; knowledge of Illustrator and Photoshop.
•
Comfortable using SharePoint, Teams, and Microsoft 365 collaboration tools.
•
Knowledge of mapping tools (QGIS, ArcGIS) and Adobe Acrobat is an asset.
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Ability to independently learn internal tools and templates.
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Comfortable using generative AI tools (Microsoft 365 Copilot or equivalent) to accelerate first drafts, summarize tender documents, support content rewriting, and perform language review.
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Ability to create effective prompts and critically validate AI-generated content, ensuring technical accuracy, alignment with WSP templates, and high-quality French language standards.
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Adherence to WSP internal guidelines regarding responsible AI use and client data confidentiality.
Success Indicators
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Number of proposals supported and production hours transferred to the GCC.
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100% compliance with submission deadlines and requirements.
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Reduction in time spent by senior professionals on formatting and proposal assembly.
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Contribution to improving proposal win rates.
Special Conditions
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Schedule aligned with the Eastern Time Zone (Montreal).
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Peak workload periods during proposal submissions may require flexibility.
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Daily collaboration with teams in Montreal and other Quebec offices.
#Colombia