Administrative Program Assistant: Graduate Admissions Applicant Support APA
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Before you apply
Salary$21 – $32/hr
LocationOregon State University, OR
Work modeon-site
Typefull-time
SeniorityMid
Experience3+ yrs
DepartmentOffice of Admissions
Company size10,000+ people
First seenOct 5, 2026 · 1mo ago
Verified live18h ago
At a glanceSummarised by Seekless from the posting.
Three years of office experience which included two years at full performance level and experience generating documents
Lead work responsibility or coordination of office procedures
Demonstrated ability to think critically, while working both independently and collaboratively
Ability to produce work both accurately and efficiently
Excellent written and verbal communication skills, including the ability to communicate with administrative management and academic constituencies
Experience learning new software or business processes quickly
Experience in university or educational setting
Experience using a CRM such as Slate
Experience with data reporting and management
Experience in a leadership role
Ability to self-assess performance and to improve both personal and team efficiency
Successfully complete a criminal history check and be determined to be position qualified
Skills
Slate
CRM
Important Notifications:
Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted “end date”. Applications MUST be submitted prior to this deadline.
Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.
Department:
Office of Admissions
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Special Instructions to Applicants:
When applying you will be required to attach the following electronic documents:
1)
A resume/CV; and
2)
A cover letter indicating how your qualifications and experience have prepared you for this position.
Starting salary will be commensurate with skills, education, and experience.
For additional information please contact: Katie Scott at [email protected]
Job Summary:
This recruitment will be used to fill one full-time Administrative Program Assistant: Graduate Admissions Applicant Support position for the Office of Admissions at Oregon State University (OSU).
Key Responsibilities:
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Evaluate graduate applications for admission
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Provide applicant support in person, online, and on the phone
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Verify, process, and file official electronic academic documents
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Lead a team of student workers
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Ensure live support is available for applicants during the standard working week and hours
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Support recruitment efforts
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Help maintain a collaborative graduate admissions work community
The incumbent in this position supports prospective students, current applicants, incoming admitted students, and graduate program staff and faculty throughout the entirety of the graduate admissions cycle, starting with application intake and continuing through admission and matriculation. While focused on supporting students through the admission process, the incumbent will work with the rest of the Graduate Admissions Team to process applications for admission to the university and recruitment activities and campaigns.
The Graduate Admissions Ad Administrative Program Assistant is a key member of the Admissions team, reporting to the Associate Director. This position’s key responsibly is ensuring that graduate admission support and information is accessible to applicants and campus partners, while maintaining compliance structures and business processes that are critical to ensuring academic and institutional integrity with respect to selection and pre-enrollment processes for all the university’s graduate student populations. The incumbent will be primarily responsible for managing the communication channels for the Office of Graduate Admissions, including phone, email, in-person and chat-bot communications.
This position will also recruit, hire, and lead up to 6 student staff (primarily undergraduates) who fill customer service and office support positions.
Given the tremendous variation between graduate programs, collaboration and communication are important aspects of this position. The incumbent will be expected to build collaborative relationships within their unit and with staff and faculty across the university, as well as to communicate effectively both internally and externally as representatives of the university and the Office of Graduate Admissions.
In support of institutional and organizational growth, success in this position requires the incumbent to be future-focused and to have the ability to adapt to changes in procedures and operational platforms.
All Graduate Admissions Administrative Program Assistants (APA) are responsible for making primary determinations of whether or not prospective graduate students satisfy the university’s minimum requirements for admission, as well as ensuring compliance with various institutional policies, state requirements, and federal regulations. Motivated wholly by the OSU’s mission to help ensure student success, this position works with stakeholders across the institution to support best practices in graduate education in all pre-enrollment processes.
Qualifications:
Required Qualifications:
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Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
•
Demonstrated ability to think critically, while working both independently and collaboratively.
•
Ability to produce work both accurately and efficiently.
•
Excellent written and verbal communication skills, including the ability to communicate with administrative management and academic constituencies.
•
Experience learning new software or business processes quickly.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions, and those in youth programs may have additional criminal history checks every 24 months.
Preferred Qualifications:
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Experience in university or educational setting.
•
Experience using a CRM such as Slate.
•
Experience with data reporting and management.
•
Experience in a leadership role.
•
Ability to self-assess performance and to improve both personal and team efficiency.
Working Conditions/Schedule:
The work is primarily performed in a standard office environment that is public facing.
Shift hours are 8 – 5pm with the open office hours 9 –4 pm. Some flexibility in scheduling is available with supervisor approval.
Salary Range:
$20.98 - $31.63
Anticipated Start Date:
2026-10-01
Anticipated End Date: