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Research Administrator, Pre Award with the Office of Sponsored Programs (REMOTE) [R0153457]

Salary$68k – $77k

LocationUNLV1-Main Campus, Las Vegas

Work moderemote

Typefull-time

DepartmentOffice of Sponsored Programs

Company size10,000+ people

First seen1w ago

Last seen1d ago

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:

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Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

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Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

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Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or [email protected].

Job Description

About the role

The University of Nevada, Las Vegas invites applications for Research Administrator, Pre Award with the Office of Sponsored Programs (REMOTE) [R0153457]

ROLE of the POSITION

The Research Administrator, Pre Award assists faculty members, principal investigators, and department grant administrators in the development, preparation, and submission of sponsored proposals for research, service projects, and other creative activities. The following are a few responsibilities but not limited to: Prepare, review and submit proposals and ensure proposals are complete, in compliance with university and NSHE/UNLV policies, state and federal laws and regulations, and align with the policies, procedures and requirements of sponsoring agencies. Assist faculty and staff with the development and review of proposal budgets. Submit applications through federal and non-federal online submission platforms to funding agencies including but not limited to NASA, NIH, NSF, DOE, etc. Submit highly complex proposals to an extensive variety of agencies involving one or more of the following situations: multiple departments/units; multiple institutions (subawards); institutional cost-sharing; institutional commitment proposals; training grant applications, etc. Educate and train faculty and staff on all aspects of proposal development and submission. Utilize and become proficient in Cayuse for grant management activities.

Primary Job Duties

Proposal Development & Submission: Provide critical analysis and guidance in the review and interpretation of funding opportunity announcements. Answer inquiries involving an explanation of rules, regulations, and procedures that require knowledge of the individual program and a high degree of problem-solving, and analytical and creative thinking. Responsible for managing a significant volume of proposals. Prepare, review, and educate faculty and staff on detailed proposal budgets. Provide proposal component review on budgets, required templates, standard forms, etc. Provide guidance to faculty and staff regarding research administration issues, interpreting PP&Gs and regulations, etc. Educate and Provide Training to Faculty and Staff: Assist in educating faculty, departmental administrators and other staff members in understanding all areas of proposal development and submission including proposal and budget development, and unique sponsor requirements. Educate and train faculty and staff on the use of the Cayuse grants management system. Special Projects and Assignments: Work independently or with others on various projects such as surveys, policy/procedure development, form development, or special reports. Participate in and contribute to process improvements. Maintain Knowledge of Federal Regulations and Sponsor Requirements: Maintain expertise in federal, state and university regulations, policies, and procedures. Regularly review federal sponsor policies and proposal guides and participate in webinars, trainings, and/or conferences to remain current on ever changing regulatory compliance pertaining to grants and research administration.

Knowledge, Skills & Abilities

Knowledge of the functional areas of sponsored program administration (Pre-award through Post-award) and a good general knowledge of the nature of research in all academic disciplines.

General understanding of the nature and requirements of sponsored project contracts, grants, cooperative agreements, requests for proposal or quote.

Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.

Possess knowledge of federal procurement regulations, including the CFR & FAR, agency CFR/FAR implementations, and the Uniform Guidance 2 CFR 200 and audit regulations (Single Audit) that pertain to institutions of higher education.

Knowledgeable of sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration

Experience working in grant submission platforms such as ASSIST, Research.gov, Grants.gov, NSPIRES, etc. Experience with Excel and budget development.

Demonstrated customer service focus and an ability to communicate verbally and in writing clearly and effectively, presenting ideas, answering questions and documenting activities.

Strong analytical, organizational and interpersonal skills.

Self-starter, diplomatic, pro-active, ability to manage stress. Ability to handle multiple projects and deadlines simultaneously.

Ability and capacity to work with a high degree of independence within a fast paced environment that is deadline driven and a multi-tasking operating environment.

Ability to interact and collaborate with multiple constituencies as well as excellent analytical, organizational, interpersonal, oral, and written communication skills.

Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal environment.

BACKGROUND SCREENING

Employment is contingent upon the successful completion of a pre-employment criminal background and/or credit check*.*

MINIMUM QUALIFICATIONS

This position requires a Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and related professional experience, related to research administration within non-profit, higher education, hospital, etc. Credentials must be obtained prior to the start date. 2-4 years of experience in job area. Central office operations related to working in a Pre Award office; to include proposal submission, review and interpretation of funding agencies/sponsors.

PREFERRED QUALIFICATIONS

Certified Research Administrator (CRA), through Research Administrators Certification Council (RACC) Previous Cayuse experience

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Salary range is $ 68,000 – $77,000.

BENEFITS OF WORKING AT UNLV

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Competitive total rewards package including:

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Paid time off, sick leave, and holidays

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Excellent health insurance including medical, dental and vision

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Comprehensive retirement plans and voluntary benefits programs

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No state income tax

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Tuition discounts at Nevada System of Higher Education (NSHE) schools

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Tuition discounts for spouses, domestic partners, and dependents

PERKS & PROGRAMS

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Employee recognition and appreciation programs

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UNLV athletics ticket discounts

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Statewide employee purchase program discounts

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RebelCard discounts on and off campus

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Wellness programming for all UNLV faculty and staff at no cost

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Opportunity for career advancements to leadership roles

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Connect with colleagues with shared interests

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Personal and professional development opportunities

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A comprehensive onboarding program, Rebels: Onboard

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Support and resources available for veteran applicants — contact [email protected] or visit our Veterans Webpage.

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Michele Padilla, Search Committee Chair.

Although this position will remain open until filled, review of candidates’ materials will begin on Monday, October 5th, 2026.

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact [email protected] for support.

For assistance with the application process, please review instructions on How to Apply. For further assistance contact UNLV Human Resources at (702) 895-3504 or [email protected].

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0153457” in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region’s diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: (702) 895-4055; Email: [email protected], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected]; or to both.

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Administrative Faculty

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Posting Close Date

06/30/2027

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work schedule are subject to change based on organizational needs.

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