Assistant Final Document Officer
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Before you apply
LocationHarrisburg, PA
Work modeon-site
Typefull-time
SeniorityEntry
Experience1–3 yrs
Company size14+ people
PostedSep 4, 2026 · 2mo ago
Verified live19h ago
At a glanceSummarised by Seekless from the posting.
Complete Pre-Review final documents daily submissions from participating lenders for completeness
Understand the workflow recording processes in various county recorder of deeds
Sort, distribute and process the incoming mail and complete filing daily
Complete the necessary filing for all applicable documents in the File Room
Update final document data in the originations system as documents are received from participating lenders
Generate letters to the Lenders to request final documents not submitted in a timely manner
Ensure that the Government Insurance Certificates are received by the Participating Lender in a timely manner
Retrieve the outstanding Mortgage Insurance Certificates from FHA Connection
Scan Final Document and miscellaneous documents into document management system as needed
Monitor staff requests for Trustee documents and preparing the weekly Trustee shipments
Complete the review of final documents for Special Initiative programs
Update lender addresses and contact information in the Bank Maintenance Screen
Prioritize jobs to maintain the final document workflow and meet deadlines
Associate of Science - Business Administration/Management
Relevant professional experience (1-3 years)
About the company
It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
Job Description
Key Responsibilities
•
Complete Pre-Review final documents daily submissions from participating (mortgages, assignment, and government insurance) lenders for completeness; identify missing documentation and contact lenders as necessary to obtain required item.
•
Understand the workflow recording processes in various county recorder of deeds in order to review the documents for acceptability and recognize when documents need to be corrected.
•
Sort, distribute and process the incoming mail and complete filing daily.
•
Complete the necessary filing for all applicable documents in the File Room.
•
Update final document data in the originations system as documents are received from participating lenders.
•
Generate letters to the Lenders to request final documents not submitted in a timely manner.
•
Ensure that the Government Insurance Certificates are received by the Participating Lender in a timely manner.
•
Retrieve the outstanding Mortgage Insurance Certificates from FHA Connection.
•
Scan Final Document and miscellaneous documents into document management system as needed.
•
Monitor staff requests for Trustee documents and preparing the weekly Trustee shipments.
•
Complete the review of final documents for Special Initiative programs.
•
Update lender addresses and contact information in the Bank Maintenance Screen.
•
Prioritize jobs to maintain the final document workflow and meet deadlines.
•
Assist the Final Document Manager with miscellaneous tasks.
About the role
Employee will be required to work at the physical location of the Harrisburg PA office during scheduled business hours.
Qualifications
Associate of Science - Business Administration/Management, Relevant professional experience (1-3 years)
Experience
Relevant professional experience (1-3 years)
EEO Statement
As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment.
The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.
Diversity Statement
PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.