Administrative Operations Specialist
Read straight from Arizona State University's careers page, verified 1d ago.Seekless can tailor your résumé to it.
Seekless can write your résumé for this posting first.
Before you apply
Salary$60k – $65k
LocationOff-Campus: Washington, D. C.
Work modeon-site
Typefull-time
SeniorityMid
Experience3+ yrs
Company size10,000+ people
PostedNov 2, 2026 · 2d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Bachelor's degree
Three (3) years of experience appropriate to the area of assignment/field
Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved
Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Position Salary Range: $60,000 - $65,000 per year; DOE
Job Description:
About the company
The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.
The McCain Institute, a part of Arizona State University, seeks a full-time Administrative Operations Specialist. This position will report to Finance Manager. The Administrative Operations Specialist performs financial administration, executive travel support, and human resources administration for the Institute. Primary responsibilities include reviewing procurement and expense submissions, maintaining financial records, monitoring transactions, coordinating Sedona invoicing, arranging travel for the Chief Program Officer, and supporting routine human resources processes.
Essential Duties:
Financial Administration:
•
Review SharePoint procurement submissions and Concur trip requests and expense reports for completeness and required documentation; approve SharePoint submissions and route completed Concur submissions for final approval.
•
Coordinate Sedona financial administration, including vendor set-up, submitting invoices and procurement requests, monitoring transactions and payments, maintaining supporting documentation, and following up with staff, vendors, and external partners.
•
Verify that procurement, travel, and expense transactions are accurately recorded on the reconciliation schedule and follow up with program staff regarding missing or inconsistent entries.
•
Monitor financial records and supporting documentation for completeness and accuracy and follow up with program teams to ensure documentation is maintained for reconciliation, reporting, audit, and fiscal year-end activities.
•
Respond to routine questions regarding financial procedures and documentation requirements and refer substantive financial matters as appropriate.
•
Perform other finance-related administrative duties as assigned by the Finance Manager.
Chief Program Officer Travel and Expense Support:
Provides travel and expense administration for the Chief Program Officer.
•
Coordinate the CPO’s business travel, including booking flights, lodging, ground transportation, and other travel arrangements and preparing related itineraries.
•
Prepare and submit the CPO’s travel requests and expense reports, including reconciling corporate card and out-of-pocket expenses and collecting required documentation.
•
Monitor travel approvals and reimbursements and resolve routine documentation or processing issues.
Human Resources Administration:
Provides administrative support for routine human resources processes and recordkeeping.
•
Coordinate scheduling and logistics for employee orientations, staff retreats, workshops, lunches, and other employee activities.
•
Maintain the Institute’s salary and labor allocation schedules.
•
Assist with routine human resources administrative activities as assigned.