Project Administrative Coordinator
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Before you apply
Salary$18 – $25/hr
LocationJupiter, FL, Jupiter, United States
Work modeon-site
Typefull-time
SeniorityEntry
DepartmentProject Support
Company size51–200 people
PostedAug 27, 2026 · 2mo ago
Verified live32m ago
May no longer be actively hiring
Posted by the company on Aug 27, 202676% of this company's open roles have been listed for 90+ days
At a glanceSummarised by Seekless from the posting.
Strong work ethic and integrity
Teachable attitude
Detail-oriented with strong organizational and time management skills
Clear, professional verbal and written communication
Comfortable working in a fast-paced, deadline-driven environment
Typing speed of at least 50 words per minute
General administrative or customer service experience
Skills
Hubspot
Benefits
401(k)
Health insurance
Dental insurance
Vision insurance
PTO
Paid holidays
Gym reimbursement
Project Administrative Coordinator
Full-Time | In-Office | Jupiter, FL | $18 - $25 per Hour
Ready to Launch Your Career in a Role Built for People Who Love to Connect?
Maybe you just graduated and you’re looking for a first role where you can learn fast and prove what you’re capable of. Maybe you’ve been in the workforce for a while and you’re ready for a career change into an industry with real stability and room to grow. Or maybe you’re ready for more than a desk job where you rarely talk to anyone. If you’re driven, you enjoy building relationships, and you want work that actually moves things forward, this role is for you. No industry experience required. We’ll teach you the business; you bring the drive and the people skills.
Why Your Work Matters Here
Entrusted helps families and businesses recover after water, fire, and mold damage. Every completed restoration project depends on accurate documentation and timely communication with insurance adjusters. As a Project Administrative Coordinator, you’ll be the person who keeps claim files moving, so our clients get closure and our field teams get paid for their work.
Who We Are
We know what it’s like to start small. Entrusted began 20 years ago as a carpet cleaning company in South Florida. Today we’re headquartered in Jupiter, with branches in West Palm Beach, Orlando, Tampa, Jacksonville, and Houston. We’ve grown by working hard, acting with integrity, and taking care of our people, and we grow our team members as we grow the company.
What You’ll Do
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Prepare and send completed invoices and estimates to adjusters
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Reach out to adjusters on invoice files
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Handle limited invoice negotiations and escalate higher-level negotiations and estimate files to Project Support Managers
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Keep file documentation, job notes, and updates accurate in our company systems
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Partner with internal team members to resolve file discrepancies and gather missing information
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Monitor your assigned files to keep them moving, and escalate stalled files when needed
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Make sure all documentation meets company and carrier standards
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Participate in scheduled team meetings and company-wide meetings
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Other duties as assigned
What Success Looks Like
Within your first year, you’ll understand how insurance claims move from estimate to payment, build real working relationships with adjusters and team members across the company, and develop negotiation and communication skills that carry into any career. Whether you’re starting your career or starting a new one, this is a strong step forward: hands-on business experience, daily conversations with industry professionals, and a team that invests in your growth.
You’ll Thrive Here If You
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Are driven: you take ownership of your work and follow through until the job is done
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Are relational: you genuinely enjoy talking with people and building rapport, especially over the phone
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Bring a strong work ethic and integrity
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Have a teachable attitude and enjoy learning new systems
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Are detail-oriented with strong organizational and time management skills
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Communicate clearly and professionally, both verbally and in writing
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Are comfortable in a fast-paced, deadline-driven environment
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Type at least 50 words per minute
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Experience: recent college graduates, early-career candidates, and career changers are all encouraged to apply; administrative, customer service, or other people-facing experience is a plus, not a requirement
What We Offer
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$18 - $25 per hour, based on qualifications
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401(k), health, dental, and vision insurance
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PTO and paid holidays
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Company-paid access to Dave Ramsey’s SmartDollar
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Gym reimbursement
Your Next Step Is Simple
1.
Apply online in just a few minutes
2.
Interview with our team to see if it’s a great fit for you
3.
Start building your career with a team that invests in its people
You don’t have to stay in a role where you’re not learning or being recognized. Apply today and see where your next chapter can take you.
Entrusted is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.
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