Key responsibilities include:
• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements & preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Directors and others within group.