Administrative Assistant
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Before you apply
LocationHelena
Work modeon-site
Typefull-time
SeniorityEntry
Experience1–2 yrs
DepartmentProbation & Parole
Company size10,000+ people
First seenOct 18, 2026 · 2w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
High school diploma or equivalent
1 to 2 years of job-related work experience
Manage phone calls
Creates and/or prepares letters, memos, forms, meeting schedules, reports using word processing, spreadsheet, database and/or presentation software
Maintains data logs in established software programs and produces statistical information upon request
Coordinates and schedules meetings; makes travel arrangements
Criminal history check
Child/patient/offender abuse registries check
Reference checks
Skills
word processing
spreadsheet
database
presentation software
Benefits
Public service loan forgiveness
ADMINISTRATIVE ASSISTANT
PROBATION & PAROLE
HELENA, MT
The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!
The Public Safety Division operates Montana’s prisons safely and securely and provides supervision and support for offenders in the community through its Probation and Parole Bureau. The work performed in this division is integral to the department’s mission to create a safer Montana through accountability, rehabilitation, and empowerment. Make a difference! Join us today!
Responsibilities
The Administrative Assistant is responsible for a variety of administrative, developmental, operational, and other activities in support of agency work. These tasks include:
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Managing phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff.
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Creates and/or prepares letters, memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software.
•
Maintains data logs in established software programs and produces statistical information upon request.
•
Coordinates and schedules meetings as requested; make all necessary travel arrangements for staff as requested.
•
Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.
QUALIFICATIONS
The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and 1 to 2 years of job-related work experience.
Other combinations of education and experience will be considered on a case-by-case basis.
BENEFITS
Your service is rewarded with competitive compensation and generousState of Montana Benefits.
State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
APPLICATION INSTRUCTIONS
Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.
To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.
Successful applicants will be subject to:
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Criminal history check
•
Child/patient/offender abuse registries
•
Reference checks
The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.
NOTICES
Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.
Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.
Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.