Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.
Job Description
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Maintain and update site personnel records, attendance, timesheets, and leave records.
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Prepare daily, weekly, and monthly administrative reports.
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Coordinate mobilization and demobilization of employees to and from project sites.
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Manage site correspondence, emails, letters, and document filing systems.
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Assist in processing gate passes, work permits, and site access documentation.
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Maintain records of manpower deployment and accommodation arrangements.
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Coordinate transportation and logistics requirements for site personnel.
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Monitor office supplies, stationery, and site administrative inventory.
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Support onboarding and induction activities for new employees.
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Liaise with HR, Payroll, Procurement, and Finance departments regarding site requirements.
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Maintain records of company assets assigned to site personnel.
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Assist project management in preparing client-required documentation.
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Ensure compliance with company policies, client requirements, and HSE procedures.
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Organize meetings, prepare minutes of meetings, and follow up on action items.
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Handle telephone calls, visitor coordination, and general office administration duties.
Qualifications
Requirements
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Diploma or Bachelor’s Degree in Business Administration, Commerce, or related field.
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Minimum 2–5 years of administrative experience, preferably in Oil & Gas, EPC, Construction, or Industrial projects.
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Familiarity with site administration procedures and manpower management.
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Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
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Experience in handling timesheets, employee records, and document control activities.
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Knowledge of UAE labor and site documentation requirements is an advantage.
Additional Information
Nice to have
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Strong coordination and communication skills.
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Excellent report preparation and documentation abilities.
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Proficiency in Microsoft Office (Excel, Word, PowerPoint).
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Working knowledge of project management tools such as Primavera P6 or MS Project.
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Ability to manage multiple priorities and meet deadlines.