Accounts Payable Specialist
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Before you apply
Salary$60k
LocationMesa, AZ
Work modeon-site
Typefull-time
SeniorityMid
DepartmentCorporate
Company size3+ people
First seenNov 3, 2026 · 2d ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Own the full AP cycle for Arizona, Utah, and California operations
Process a high volume of vendor and subcontractor invoices across multiple divisions
Code invoices to the correct job, phase, cost code, and cost type (labor, material, equipment, subcontract, other)
Follow the purchase order process and perform three-way matching of POs, receiving documents, and invoices
Track subcontractor retention, lien waivers, certificates of insurance, and W-9s before releasing payment
Enforce AP cutoff so costs land in the correct period and on the correct job
Identify and accrue received-not-invoiced costs and late-arriving invoices at month end
Confirm job costs are complete and correctly coded to support WIP accuracy
Reconcile the AP subledger to the general ledger each month
Reconcile vendor statements monthly, resolving missing invoices, duplicate charges, credits, and unapplied payments
Maintain clean vendor master files and prevent duplicate vendors and payments
Serve as the main point of contact for vendor inquiries and payment status
Apply each state's sales and use tax rules to AP, review invoices for proper tax treatment, and accrue use tax where vendors did not charge it
Maintain 1099 vendor records and support year-end 1099 filing
Track subcontractor documentation to support prevailing wage and certified payroll compliance on public works jobs
Prepare weekly check runs, ACH, and credit card payments for review and approval
Reconcile company credit card statements and code charges to jobs and GL accounts
Prepare AP aging and cash requirement reports for the Accounting Manager and CFO
Support audits, bonding reviews, and lender requests with AP schedules and documentation
Strong attention to detail and accuracy in high-volume work
Organized, self-directed and able to manage competing deadlines across states
Clear, professional communication with vendors, project managers and field staff
Discretion with confidential financial and vendor information
Experience with Foundation Software (job cost and AP modules) is a strong plus
Associate's or bachelor's degree in accounting, finance, or a related field, or equivalent experience
Experience with public works, prevailing wage or bonded projects
Familiarity with Arizona TPT, Utah and California sales and use tax
Experience with Microsoft 365 (Outlook, Teams, SharePoint) and document management
Office environment; extended hours may be required at month end and year end
Skills
Foundation Software
Microsoft 365
Outlook
Teams
SharePoint
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
About the role
POSITION OVERVIEW
StormWater Pros is hiring an Accounts Payable Specialist to own the full AP cycle for our Arizona, Utah and California operations. This role codes vendor invoices to the correct jobs and cost codes, enforces month-end cutoff, reconciles vendor statements, and keeps payments accurate and on time in a fast-paced construction services environment.
Invoice processing and job costing
•
Own the full AP cycle for Arizona, Utah, and California operations, processing a high volume of vendor and subcontractor invoices across multiple divisions.
•
Code invoices to the correct job, phase, cost code, and cost type (labor, material, equipment, subcontract, other).
•
Follow the purchase order process and perform three-way matching of POs, receiving documents, and invoices.
•
Work with Procurement to confirm materials and services were received as ordered and invoiced at the agreed PO price, and resolve price, quantity, and receiving discrepancies before payment.
•
Track subcontractor retention, lien waivers, certificates of insurance, and W-9s before releasing payment.
•
Route invoices for approval and follow up on items held past their due dates.
Month-end close
•
Enforce AP cutoff so costs land in the correct period and on the correct job.
•
Identify and accrue received-not-invoiced costs and late-arriving invoices at month end.
•
Confirm job costs are complete and correctly coded to support WIP accuracy.
•
Reconcile the AP subledger to the general ledger each month.
Vendor management
•
Reconcile vendor statements monthly, resolving missing invoices, duplicate charges, credits, and unapplied payments.
•
Maintain clean vendor master files and prevent duplicate vendors and payments.
•
Serve as the main point of contact for vendor inquiries and payment status.
Multi-state compliance
•
Apply each state’s sales and use tax rules to AP, review invoices for proper tax treatment, and accrue use tax where vendors did not charge it.
•
Maintain 1099 vendor records and support year-end 1099 filing.
•
Track subcontractor documentation to support prevailing wage and certified payroll compliance on public works jobs.
Payments and reporting
•
Prepare weekly check runs, ACH, and credit card payments for review and approval.
•
Reconcile company credit card statements and code charges to jobs and GL accounts.
•
Prepare AP aging and cash requirement reports for the Accounting Manager and CFO.
•
Support audits, bonding reviews, and lender requests with AP schedules and documentation.
Preferred Qualifications
•
Experience with Foundation Software (job cost and AP modules) is a strong plus.
•
Associate’s or bachelor’s degree in accounting, finance, or a related field, or equivalent experience.
•
Experience with public works, prevailing wage or bonded projects.
•
Familiarity with Arizona TPT, Utah and California sales and use tax.
•
Experience with Microsoft 365 (Outlook, Teams, SharePoint) and document management.
Skills and Work Environment
•
Strong attention to detail and accuracy in high-volume work.
•
Organized, self-directed and able to manage competing deadlines across states.
•
Clear, professional communication with vendors, project managers and field staff.
•
Discretion with confidential financial and vendor information.
•
Office environment; extended hours may be required at month end and year end.
Benefits
Benefits:
•
401(k)
•
Dental insurance
•
Health insurance
•
Paid time off
•
Vision insurance
Work Location: In person
Job Type: Full-time
Starting Salary: $60,000
About the company
About Stormwater Pros LLC
Conservation. Relationships. People.
Keeping storm water clean and protecting our surface water is a job for all. The Environmental Protection Agency (EPA) has identified that approximately 30% of known pollution to our nation’s water is attributed to storm water runoff. At StormWater Pros, LLC, we are at the forefront of drywell innovation and other drainage strategies to spearhead the charge in storm water conservation. Our commitment to the community and the relationships we establish set us apart. In every interaction, our team strives to convey our unwavering support for our products and mission. We actively cultivate partnerships with property managers, general contractors, and other municipalities so that they too can participate in the crucial work we undertake. Together, we can make a significant impact on protecting our surface water resources.
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