• Support station operations. Provide day-to-day administrative support to the Office Manager, department heads, and station teams, including office operations, schedules, travel, expenses, supplies, mail, deliveries, and special projects.
• Coordinate meetings and calendars. Manage calendars, conference calls, agendas, meeting materials, rooms, technology, and follow-up items; anticipate conflicts and communicate changes promptly.
• Keep communications current. Draft, proofread, format, and distribute station memos, presentations, reports, correspondence, and other communications; maintain the internal Stay Ahead channel so information remains timely, useful, and current.
• Manage vendors and workplace needs. Coordinate vendor setup, invoicing, purchasing, and related activity in Coupa and Graphite Connect; work with vendors, contractors, building contacts, and internal teams on workplace and equipment needs.
• Deliver outstanding service. Support employees, viewers, visitors, guests, community and business partners, and vendors by coordinating access, hospitality, station tours, schedules, and on-site logistics.
• Track and report. Prepare tracking and data-driven reports for station leadership, monitor relevant social media trends and platform activity, organize key information, and provide timely, accurate updates.
• Support community and multiplatform initiatives. Partner with multiple departments to coordinate station events, community partnerships, employee activities, and other promotional or community initiatives across linear, digital, streaming, and social platforms.
• Protect information, strengthen processes, and stay ready to pivot. Maintain organized records and resources, safeguard confidential information, support administrative needs and provide administrative backup as needed, and help strengthen team processes and communication.