At a glanceSummarised by Seekless from the posting.
Must have14
Bachelor's degree in a related field or an equivalent combination of training and experience
Strong oral, written and interpersonal communications skills
Strong commitment to customer service with ability to work with all levels of internal and external customers
Experience working with event planners and managing large functions
Detail oriented and ability to manage multiple competing priorities
Demonstrated ability to maintain confidentiality
Proficient computer skills and knowledge of general office practices and procedures and ability to manage multiple calendars
Knowledge of procurement and purchasing policies and procedures
Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines and W&M policies and restrictions
Working knowledge of fiscal administration
Experience in tracking and projecting expenditures and budgets
Ability to be flexible with work and adapt to changing situations
Proficiency working with Microsoft Office suite and ability to learn new software programs
Strong knowledge of building systems including HVAC, electrical, plumbing and life safety systems
Nice to have5
Experience working in a higher educational environment
Experience with CMMS (EMS, FAMIS) or similar software
Experience with website technology platforms (i.e., Cascade, Blackboard, group calendars, listservs, etc.)
Experience with contract management
Experience or certifications in related organizations (APPA, BOMA, IFMA)
Skills
Microsoft Office
EMS
FAMIS
Cascade
Blackboard
Job Requisition:
JR102126 Associate Director MSOB Building & Event Services (Open)
Job Posting Title:
Associate Director MSOB Building & Event Services
Department:
CC00143 WM001 | SOB | School of Business - Administration
Job Family:
Staff - Administrative & Office Support
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
Miller Hall
Primary Job Posting Location:
Posting Location - William & Mary
Job Description Summary:
About the company
The mission of the Mason School of Business at the William & Mary is to serve the Commonwealth, the nation, and the global community both by offering high-quality educational programs at the undergraduate, graduate, and professional levels and by creating and communicating new knowledge.
The Associate Director (AD) of MSOB Building & Event Services is responsible for the seamless operation of the physical facility and all ancillary building support activities including but not limited to dining services, housekeeping, room scheduling, event support, procurement, records management, storage, security and parking. The AD will coordinate events, operations and fiscal administration of building services for the Alan. B. Miller Hall. The AD is expected to provide accurate and efficient support, manage multiple events and activities, including high level, student and program events within the guidelines that respect and preserve W&M’s exceptional buildings.
Job Description:
Required Qualifications: Please make sure your cover letter and resume clearly indicate how you meet the following required qualifications:
•
Bachelor’s degree in a related field or an equivalent combination of training and experience indicating possession of the preceding knowledge, skills and abilities.
•
Strong oral, written and interpersonal communications skills.
•
Demonstrates a strong commitment to customer service with ability to work with all levels of internal and external customers in a highly public and professional environment.
•
Experience working with event planners and managing large functions.
•
Must be detail oriented and have the ability to manage multiple competing priorities.
•
Demonstrated ability to maintain confidentiality.
•
Proficient computer skills and knowledge of general office practices and procedures and the ability to manage multiple calendars.
•
Knowledge of procurement and purchasing policies and procedures.
•
Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines and W&M policies and restrictions.
•
Working knowledge of fiscal administration.
•
Experience in tracking and projecting expenditures and budgets.
•
Ability to be flexible with work and adapt to changing situations.
•
Proficiency working the Microsoft Office suite and the ability to learn new software programs.
•
Strong knowledge of building systems including HVAC, electrical, plumbing and life safety systems.
Nice to have
Preferred Qualifications: Please make sure your cover letter and resume clearly indicate how you meet the following preferred qualifications:
•
Experience working in a higher educational environment.
•
Experience with CMMS (EMS, FAMIS) or similar software.
•
Experience with website technology platforms, (i.e., Cascade, Blackboard, group calendars, listservs, etc.).
•
Experience with contract management.
•
Experience or certifications in related organizations (APPA, BOMA, IFMA).
Conditions of Employment:
•
Weekend and evening hours may be required. Emergency response may be required.
•
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
•
Some physical activity required, including lifting up to 30 pounds.