PRINCIPAL ACCOUNTABILITIES:
· Serves as primary administrative support to the Institutional Director, ensuring efficient daily operations of the office.
· Manages the Director’s calendar, schedules meetings, coordinates travel arrangements, and prepares meeting materials.
· Develops, implements, and maintains office procedures and systems to support departmental operations.
· Directs workflow and provides guidance to clerical staff; assigns and monitors work of student employees as directed.
· Maintains financial records for departmental revenues and expenditures; assigns proper budget codes and reconciles accounts.
· Prepares and processes financial and administrative documents including purchase requests, service requests, and travel authorizations.
· Engages with University administration on invoices, contracts, payments.
· Reviews and verifies timecard data, resolves discrepancies, and ensures accuracy of leave and payroll submissions.
· Prepares correspondence, reports, and presentations, ensuring accuracy, confidentiality, and professionalism.
· Conducts research and compiles data for reports, presentations, and institutional initiatives.
· Monitors and maintains office supply inventory, obtains vendor bids/quotes, and oversees procurement processes.
· Designs and maintains office filing systems, ensuring efficient record-keeping and retrieval of information.
· Assists in organizing materials for seminar students;
· Serves as a liaison between the Director and internal/external stakeholders, addressing inquiries and providing timely communication.
· Performs other related duties as assigned in support of the Institutional Director and department.