Italy - Executive Assistant
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Before you apply
LocationMilan, Italy
Work modeon-site
Typefull-time
SeniorityMid
Company size10,000+ people
First seenOct 17, 2026 · 2w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Extensive diary management for MDs including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences
Booking international business travel, including flights, transfers and accommodation as well as handling travel documentation
Inbox management as required by bankers
Expense processing through Concur for the team
Maintaining the Jefferies in-house CRM system
Handling ad-hoc administrative tasks
Fostering key relationships with staff across the firm
Highly motivated and proactive, able to work efficiently in a fast-paced environment, thinking innovatively using their initiative
Strong team player with excellent verbal and written communication skills
Quick learner with ability to learn business needs as well as Jefferies' relevant policies and procedures
Basic numeracy skills essential
Comprehensive knowledge of Microsoft Office including PowerPoint and Excel
Able to develop and maintain good working relationships throughout the firm with a flexible approach
Previous experience of supporting senior bankers as well as a team of juniors is essential
Strong attention to detail
Excellent spoken English and Italian
Equal employment opportunity employer, takes affirmative action to ensure consideration without regard to protected characteristics
Committed to hiring most qualified applicants and complying with all equal employment opportunity laws
Will extend reasonable accommodations to individuals with disabilities as required by applicable law
Skills
Microsoft Office
PowerPoint
Excel
Concur
CRM
Jefferies’ Milan office is recruiting an Executive Assistant to support a team of Investment Bankers, to include 1 or 2 MDs
Key Responsibilities will include:
•
Extensive diary management for the MDs including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences
•
Booking international business travel, including flights, transfers and accommodation as well as handling travel documentation as necessary
•
Inbox management as required by bankers
•
Expense processing through Concur for the team to include junior bankers late working meals and taxis
•
Maintaining the Jefferies in-house CRM system
•
Handling ad-hoc administrative tasks as required.
•
Fostering key relationships with staff across the firm
•
Highly motivated and proactive, able to work efficiently in a fast-paced environment, thinking innovatively using their initiative
•
Strong team player with excellent verbal and written communication skills
Candidate Specification
•
A quick learner with the ability to learn the business needs as well as Jefferies’ relevant policies and procedures
•
Basic numeracy stills essential together with a comprehensive knowledge of Microsoft Office including PowerPoint and Excel:
•
Able to develop and maintain good working relationships throughout the firm with a flexible approach
•
Previous experience of supporting senior bankers as well as a team of juniors is essential
•
Strong attention to detail
•
Excellent spoken English and Italian
About the company
Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.
At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.
Legal
Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.
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