• Provide direct administrative support to 4 (four) Sr. Directors in Immunology, Medical Affairs, including calendar management, travel and expense coordination and related activities, as well as programs and initiatives led by the Sr. Director.
• Lead planning and execution of large department meetings/events, leadership team activities, and external events.
• Coordinate recruiting activities for both internal and external candidates; including travel coordination, in person and remote meetings and expense processing.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events • Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
• Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS). Familiarity with eMarketplace is preferred but not required.
• Collaborate and participate with franchise teams, meetings and other administrative staff to ensure smooth operations across the organization.