Legal & Administrative Support Manager
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Before you apply
LocationLondon, England, United Kingdom
Typefull-time
SenioritySenior
Experience10+ yrs
DepartmentUnion Vega Offshore (UVO)
Company size51–200 people
PostedNov 4, 2026 · 4d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
10+ years of experience in a legal administration, contracts administration, governance, company secretarial, executive support, or senior administrative role
Experience managing confidential business information and documentation
Experience supporting senior stakeholders and leadership teams
Direct experience supporting boards and directors, including preparing board packs and minutes and coordinating governance matters
Direct experience handling correspondence with external legal counsel
Experience working within maritime, shipping, offshore, engineering, transport, logistics, or professional services sectors
Strong document management and organisational skills
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office and document-management systems
Degree, diploma, or professional qualification in Law, Business Administration, Corporate Governance, or a related discipline preferred
ICSA/CGI, legal administration, or company secretarial qualifications desirable but not essential
Eligibility to work in the United Kingdom
Skills
Microsoft Office
About the company
Union Maritime is a maritime shipping company that operates and charters chemical tankers. As the business continues to grow, strong legal, contractual, and administrative foundations are essential to supporting day-to-day operations and maintaining effective corporate governance across the group.
About the role
This is a broad and varied role supporting the management team with legal administration, company governance, contract management, compliance coordination, and general business administration. The successful candidate will play a key role in ensuring that the group’s legal, contractual, and administrative processes are managed efficiently and professionally.
The position is ideally suited to an experienced legal administrator, company secretary, contracts administrator, executive assistant, or business support professional looking to take ownership of a diverse corporate support function within a growing business.
Responsibilities
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Maintain and administer company contracts, agreements, and legal documentation, including coordinating review, execution, renewals, storage, key dates, and obligations.
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Liaise with external legal counsel and support legal correspondence and the preparation of standard contractual documentation.
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Support governance and compliance across multiple legal entities, including statutory records, Companies House filings, insurance renewals, policy documentation, and regulatory records.
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Provide administrative support to senior leadership by preparing board packs, agendas, minutes, and action logs, coordinating meetings, managing confidential correspondence, and maintaining document-control and filing systems.
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Assist with tender submissions, customer onboarding, supplier agreements, NDAs, subcontractor documentation, HR administration, office administration, databases, management records, and business-improvement initiatives.
Requirements
Candidate Profile
Essential Experience
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10+ years of experience in a legal administration, contracts administration, governance, company secretarial, executive support, or senior administrative role.
•
Experience managing confidential business information and documentation.
•
Experience supporting senior stakeholders and leadership teams.
•
Direct experience supporting boards and directors, including preparing board packs and minutes and coordinating governance matters.
•
Direct experience handling correspondence with external legal counsel.
Essential Skills
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Experience working within maritime, shipping, offshore, engineering, transport, logistics, or professional services sectors.
•
Strong document management and organisational skills.
•
Exceptional attention to detail and accuracy.
•
Excellent written and verbal communication skills.
•
Ability to manage multiple priorities and deadlines.
•
Proficiency in Microsoft Office and document-management systems.
•
Eligibility to work in the United Kingdom.
Qualifications
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Degree, diploma, or professional qualification in Law, Business Administration, Corporate Governance, or a related discipline preferred.
•
ICSA/CGI, legal administration, or company secretarial qualifications desirable but not essential.