Private Events Manager - Soho House Sao Paulo
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Before you apply
LocationSoho House São Paulo, Rua São Carlos do Pinhal, 764 - Bela Vista, São Paulo - SP, 01332 000, Brazil
Work modeon-site
Typefull-time
SeniorityMid
DepartmentFood & Beverage
Company size1,001–5,000 people
PostedOct 14, 2026 · 3w ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
Working knowledge of Outlook, Excel, Word, InDesign, Adobe software
Ability to multitask and work in a fast-paced environment
Ability to understand and follow written and verbal instructions
Excellent communication, problem solving and listening skills
Must have flexible schedule including day shifts, evening shifts, holidays, and weekends
Skills
Outlook
Excel
Word
InDesign
Adobe
About the role
This position will be responsible for managing and executing quality events, including client and partner liaison.
Responsibilities
· Enter all leads into Tripleseat and create a booking or “soft hold”. If date is unavailable, provide alternative dates or venue for member
· Private events duties, including but not limited to booking events, creating contracts, BEO’s, sending proposals, catering and other as required.
· Maintain, update and track event changes in Tripleseat
· Tasked with scheduling & payroll duties as required
· Perform sales site visits with clients, including pre-event walk throughs.
· Make introduction to Head of Private Events depending on site and overall scope of the event should it exceed the capacity of a single space and require a buyout.
· Update internal meetings, including catering and setup in calendar in Event Booking System.
· Generate weekly report of upcoming private events and their statuses to send out to Operations teams and Head of Private Events
· Work closely with the Member Events team to ensure that spaces are not double booked, or event times do not overlap
· Coordinate with other departments to communicate event needs (for example, maintenance, AV, housekeeping, etc.)
· Work closely with third party vendors and schedule as needed and obtain approval in writing from Head of Private Events before confirming any order that creates a financial obligation for the company
· Organize, store and update event contracts, receipts and any other pertinent event documentation
· Email receipts to clients after events and address any questions and/or concerns promptly.
· Maintain positive attentiveness to service, responding positively to guests needs and ensuring timely resolution to issues
· To ensure client confidentiality is maintained always.
· Manage schedule to be at the appropriate property as per schedule.
· Performs other duties as assigned by Head of Private Events.
Requirements
Experience Required
· Working knowledge of Outlook, Excel, Word, InDesign, Adobe software.
· Must have flexible schedule including days shifts, evening shift, holidays, and weekends.
· Ability to multitask and work in a fast-paced environment.
· Ability to understand and follow written and verbal instructions.
· A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills
· Ability to multitask and work in a fast-paced environment.