Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office.
Principal Duties and Responsibilities:
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Coordinates and maintains daily office routines and paperwork for the Executives assigned to.
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Ensures calls/messages or high priority information are communicated appropriately.
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Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.
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Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.
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Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.
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Organizes and maintains file systems for correspondence and other records.
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Update contact lists and directory lists as needed.
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Prepares outgoing mail and correspondence, including email and faxes.
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Greets visitors and employees, assisting and directing if necessary.
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Assists in coordinating special events such as meetings, employee events, etc.
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Keeps expense records and creates spreadsheets for productivity data.
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Keep invoices and route for signature-submit for payment.
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Provides coverage for other Administrative Support Assistants in their absence.
Minimum Education, Training and Experience Required:
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High School Diploma or Equivalent required. Associates degree in secretarial studies strongly preferred
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3+ years experience in an administrative role supporting executives
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Ability to type 50 wpm or better preferred
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Working knowledge of Microsoft Office software
If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!
Baptist Health is an Equal Employment Opportunity employer.