o Provide the SVP and VP with background information, meeting summaries, supporting documents, and other materials for appointments, meetings, and speaking engagements.
o Coordinate with other departments as needed and maintain a detailed priority list of projects and commitments.
o Design and prepare correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.
· Handle Business Finances:
o Manage business-related finances, including reconciling credit card statements and processing expense reports.
o Ensure efficient handling and tracking of invoices.
· Manage Confidential Information:
o Facilitate the smooth flow of information across organizational levels and external contacts.
o Handle sensitive and confidential information with discretion.
· Meeting and Appointment Coordination:
o Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, and transcribing minutes.
o Arrange all domestic & international travel for the SVP and VP, including flights, hotels, and car rentals.
· Composing Correspondence and Reports:
o Write and edit business correspondence, reports, and other documents as needed.
· Organize Departmental Documents:
o Maintain and organize departmental spreadsheets, files, and records.
o Manage the executives’ calendars, ensuring timely scheduling and prioritization of events.
o Assist in managing commitments to maximize the executives’ time efficiency.
· Professional Representation:
o Interact effectively with all levels of the organization and represent the SVP and VP with professionalism.Bottom of Form