Document Controller
LocationHelsinki, Uusimaa, Finland
Work modeon-site
Typefull-time
SeniorityMid
Experience2+ yrs
DepartmentFinland
Company size1,001–5,000 people
PostedNov 28, 2025 · 10mo ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Minimum of 2 years’ experience in a similar site-based role
High level of verbal and written English is essential
Excellent organisation and interpersonal skills
High level of IT skills, particularly in Microsoft Office Suite
Ensure all project documentation adheres to company standards and the Integrated Management System (IMS)
Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation
Maintain and update project registers such as the document register, RFI register, action log, and issue log
Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items
Generate regular reports to support project tracking, including document status updates and overdue reports
Ensure accurate storage and version control of documents in compliance with project document control procedures
Liaise with external consultants and contractors to ensure their documentation complies with project standards
Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance
Experience of knowledge sharing applications is advantageous
Winthrop Technologies Ltd. are an equal opportunities employer
Benefits
Career progression
Professional development
About the company
Winthrop Technologies is Europe’s only dedicated data centre delivery partner, offering full turnkey solutions from design through to construction and commissioning. Headquartered in Dublin, we deliver projects across Europe and have become the most trusted name in our sector.
About the role
We have an opportunity for a Document Controller on a major data centre project in Finland. This role is vital to supporting the smooth operation of a fast-paced construction site environment, ensuring the effective management and control of all project documentation in accordance with company standards.
Requirements
•
Ensure all project documentation adheres to company standards and the Integrated Management System (IMS).
•
Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation (including drawings, schedules, specifications, contracts, submittals, RFIs, and reports).
•
Maintain and update project registers such as the document register, RFI register, action log, and issue log.
•
Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items.
•
Generate regular reports to support project tracking, including document status updates and overdue reports.
•
Ensure accurate storage and version control of documents in compliance with project document control procedures.
•
Liaise with external consultants and contractors to ensure their documentation complies with project standards.
•
Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance.
Skills/Qualifications:
•
Minimum of 2 years’ experience in a similar site-based role
•
High level of verbal and written English is essential
•
Excellent organisation and interpersonal skills
•
High level of IT skills, particularly in Microsoft Office Suite
Nice to have
•
Experience of knowledge sharing applications is advantageous
Benefits
•
Opportunity to work for a market leader in the Data centre industry
•
Working on large scale data centre projects
•
Collaborative team working environments
•
Career progression and development supported
•
Competitive salary packages
Winthrop Technologies Ltd. are an equal opportunities employer.
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