Grant Specialist II - Pediatrics Central Administration
LocationWashington University Medical Campus
Also inSAINT LOUIS, MO 63110
Work modehybrid
Typefull-time
SeniorityMid
Company size10,000+ people
PostedAug 17, 2026 · 1mo ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Pre-award job duties in response to specific proposal guidelines and terms and conditions
Works with faculty in proposal preparation and submission
Manages budgeting, analysis, justifications for proposals
Serves as a liaison between Chair, Faculty, and Department Administrators
Stays current on federal and university developments regarding research administration and complex regulations
Coordinates submission and prepares budget with PI, obtains pricing quotes
Compiles and ensures accurate regulatory compliance of data from various sources
Works with PI to compile and submit grant according to agency/university guidelines
Prepares and reviews all agency forms for submission
Enters grant budgeting documents online as needed
Obtains PI and institution signatures for proposal submissions
Initiates subaward setup through SUBS system; uploads pre-award documents and hands off to Post-award
Coordinates with Post-award unit and OSRS for timely implementation of contracts and subcontracts
Provides internal notice of award to SPA and PI, noting special terms and conditions and committed effort
Monitors and works with PI to submit annual agency reports (e.g., RPPRs)
Teams with Post-Award unit on revised budgets
Oversees and coordinates transfer of PI grants and contracts into Wash U
Coordinates support for internal and external requests for grant-related information
Skills
SUBS system
Location
SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
The Department of Pediatrics in the School of Medicine is seeking a Grant Specialist II to join its team in support of a portfolio of research-active faculty in a hybrid role based in St. Louis, MO.
Provides essential pre-award and post-award support for sponsored projects, helping to guide awards through every stage of the research lifecycle. Prepares and submits proposals, manages budgets, coordinates subawards, invoicing for clinical trials, and approving laboratory purchases. Partners with faculty and department administrators to maintain compliance, accuracy, and organization throughout the award process.
Job Description
Primary Duties & Responsibilities:
Proposal/Grant Management
•
Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
•
Works with faculty in proposal preparation and submission.
•
Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
•
Serves as a liaison between the Chair, Faculty, and Department Administrators (DAs).
•
Stays current on federal and university developments regarding research administration and complex regulations.
•
May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
•
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
•
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
•
Prepares and reviews all agency forms for submission.
•
Enters grant budgeting documents on line, as needed.
•
Obtains PI and institutional signatures for proposal submissions.
•
Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.
•
Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
Award Management
•
Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
•
Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
•
Teams with the Post-Award unit on revised budgets.
•
Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.
Research Compliance
•
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
More roles at Washington University in St. Louis