Staffing Coordinator / Administrative Assistant, Advanced Practice Providers (APPs)
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Before you apply
SalaryNo pay range posted
LocationNYOH - Executive Suite | Clifton Park, NY
Work modeon-site
SeniorityLead
Company size201–500 people
PostedOct 26, 2026 · 1w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Develop, maintain, and manage APP schedules across all practice locations
Coordinate daily, weekly, monthly, and annual staffing assignments to ensure appropriate clinical coverage
Manage PTO, CME, holiday, and leave requests while maintaining operational needs
Identify scheduling conflicts and proactively resolve coverage gaps
Coordinate coverage for sick calls, emergencies, and unexpected absences
Manage infusion, clinic, hospital rounding, urgent care, and specialty clinic coverage schedules as applicable
Monitor staffing trends and identify opportunities for schedule optimization
Maintain accurate scheduling records and staffing databases
Provide regular staffing reports to APP and operational leadership
Communicate schedule changes promptly to APPs, physicians, managers, and site leadership
Provide administrative support to the Senior Director of APPs and APP leadership team
Prepare agendas, presentations, reports, correspondence, and meeting materials
Coordinate departmental meetings, leadership meetings, recruitment interviews, and educational sessions
Record meeting minutes and maintain action item tracking
Maintain departmental policies, procedures, organizational charts, and resource documents
Support budget tracking, invoice processing, purchasing requests, and expense reconciliation
Coordinate travel, conference registration, and continuing education activities for APPs
Coordinate onboarding activities for new APPs, including orientation schedules, EMR training, access requests, equipment procurement, and departmental introductions
Assist with credentialing, privileging, licensure renewals, DEA renewals, and certification tracking
Maintain APP rosters, committee assignments, call schedules, and organizational records
Track mandatory education, competencies, compliance requirements, and annual attestations
Assist with collection and reporting of productivity, quality, access, and workforce metrics
Support recruitment activities, interview coordination, and candidate scheduling
Assist with APP engagement initiatives and recognition programs
Coordinate tracking and reporting activities related to the Healthcare Reform Act (HCRA) provider pool and reimbursement programs as applicable
Maintain records of APP employment status, service locations, provider eligibility, and required HCRA documentation
Partner with Finance, Revenue Cycle, Credentialing, and Human Resources departments to ensure accurate provider information for HCRA reporting
Monitor provider onboarding and termination processes to ensure timely updates impacting HCRA eligibility and reimbursement
Assist with gathering documentation and responding to HCRA-related audits, requests, and reporting requirements
Maintain provider workforce databases supporting state and regulatory reporting initiatives
Track APP provider enrollment and participation requirements associated with payer, governmental, and funding programs
Prepare routine HCRA-related reports and dashboards for leadership review
Ensure accuracy of provider demographic, employment, and practice-location information utilized in HCRA submissions
Maintain APP workforce databases and reporting systems
Generate monthly provider staffing, productivity, access, onboarding, turnover, and vacancy reports
Assist with workforce planning analysis and staffing projections
Support APP leadership with dashboard preparation and KPI reporting
Analyze scheduling utilization and identify opportunities for improved efficiency
Maintain historical staffing and operational records
Serve as liaison between APP leadership, APP staff, physicians, nursing, operations, human resources, credentialing, finance, and scheduling teams
Support dissemination of organizational communications and operational updates
Coordinate follow-up on departmental initiatives and projects
Maintain confidentiality of personnel, compensation, performance, and operational information
Foster collaborative working relationships across departments
Benefits
Health insurance
Benefits
Why Join Us?
•
Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments
•
Access opportunities for professional growth and continuing education.
•
Work alongside a collaborative and compassionate team of experts dedicated to making a difference.
•
Enjoy the convenience of multiple locations throughout the Capital Region.
•
Contribute to groundbreaking clinical trials that shape the future of oncology care.
About the company
Discover your career potential with a practice dedicated to excellence and innovation.
Job Description:
Essential Duties and Responsibilities
Staffing & Scheduling
•
Develop, maintain, and manage APP schedules across all practice locations.
•
Coordinate daily, weekly, monthly, and annual staffing assignments to ensure appropriate clinical coverage.
•
Manage PTO, CME, holiday, and leave requests while maintaining operational needs.
•
Identify scheduling conflicts and proactively resolve coverage gaps.
•
Coordinate coverage for sick calls, emergencies, and unexpected absences.
•
Manage infusion, clinic, hospital rounding, urgent care, and specialty clinic coverage schedules as applicable.
•
Monitor staffing trends and identify opportunities for schedule optimization.
•
Maintain accurate scheduling records and staffing databases.
•
Provide regular staffing reports to APP and operational leadership.
•
Communicate schedule changes promptly to APPs, physicians, managers, and site leadership.
Administrative Support
•
Provide administrative support to the Senior Director of APPs and APP leadership team.
•
Prepare agendas, presentations, reports, correspondence, and meeting materials.
•
Coordinate departmental meetings, leadership meetings, recruitment interviews, and educational sessions.
•
Record meeting minutes and maintain action item tracking.
•
Maintain departmental policies, procedures, organizational charts, and resource documents.
•
Support budget tracking, invoice processing, purchasing requests, and expense reconciliation.
•
Coordinate travel, conference registration, and continuing education activities for APPs.
APP Operations Support
•
Coordinate onboarding activities for new APPs, including orientation schedules, EMR training, access requests, equipment procurement, and departmental introductions.
•
Assist with credentialing, privileging, licensure renewals, DEA renewals, and certification tracking.
•
Maintain APP rosters, committee assignments, call schedules, and organizational records.
•
Track mandatory education, competencies, compliance requirements, and annual attestations.
•
Assist with collection and reporting of productivity, quality, access, and workforce metrics.
•
Support recruitment activities, interview coordination, and candidate scheduling.
•
Assist with APP engagement initiatives and recognition programs.
HCRA Administration and Workforce Compliance
•
Coordinate tracking and reporting activities related to the Healthcare Reform Act (HCRA) provider pool and reimbursement programs as applicable.
•
Maintain records of APP employment status, service locations, provider eligibility, and required HCRA documentation.
•
Partner with Finance, Revenue Cycle, Credentialing, and Human Resources departments to ensure accurate provider information for HCRA reporting.
•
Monitor provider onboarding and termination processes to ensure timely updates impacting HCRA eligibility and reimbursement.
•
Assist with gathering documentation and responding to HCRA-related audits, requests, and reporting requirements.
•
Maintain provider workforce databases supporting state and regulatory reporting initiatives.
•
Track APP provider enrollment and participation requirements associated with payer, governmental, and funding programs.
•
Prepare routine HCRA-related reports and dashboards for leadership review.
•
Ensure accuracy of provider demographic, employment, and practice-location information utilized in HCRA submissions.
Data Management and Reporting
•
Maintain APP workforce databases and reporting systems.
•
Generate monthly provider staffing, productivity, access, onboarding, turnover, and vacancy reports.
•
Assist with workforce planning analysis and staffing projections.
•
Support APP leadership with dashboard preparation and KPI reporting.
•
Analyze scheduling utilization and identify opportunities for improved efficiency.
•
Maintain historical staffing and operational records.
Communication and Collaboration
•
Serve as liaison between APP leadership, APP staff, physicians, nursing, operations, human resources, credentialing, finance, and scheduling teams.
•
Support dissemination of organizational communications and operational updates.
•
Coordinate follow-up on departmental initiatives and projects.
•
Maintain confidentiality of personnel, compensation, performance, and operational information.
•
Foster collaborative working relationships across departments.
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