(Japanese Bilingual) Business Operations
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Before you apply
Salary$55k – $70k
LocationNew York, NY
Typefull-time
SeniorityMid
Company size34+ people
First seenOct 18, 2026 · 2w ago
Verified live1w ago
At a glanceSummarised by Seekless from the posting.
Intermediate to advanced proficiency in Microsoft Excel, including spreadsheets, formulas, and accurate data handling.
Strong mathematical skills with a high level of attention to detail.
Professional customer service skills.
Strong verbal and written communication skills in both English and Japanese.
Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Ability to work effectively in a collaborative, team-oriented environment.
Previous experience in office administration, order coordination, purchasing coordination, data entry, or a related administrative position is preferred.
Skills
Microsoft Excel
Job Details
About the role
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Job Title: Japanese Bilingual Business Operations
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Client: Japanese IT company
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Working Location: New York, NY
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Salary (DOE): $55,000–$70,000
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Language: English / Japanese
What will you do
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Prepare accurate quotations and cost summary sheets by coordinating with engineers, sales representatives, carriers, suppliers, subcontractors, and other parties involved in sales orders.
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Draft and prepare Master Service Agreements (MSAs), distribute agreements to customers and relevant parties, and maintain organized records in the company’s internal filing system.
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Review order documentation, including order sheets and cost sheets received from sales representatives, to ensure all required information and supporting documents are complete.
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Place orders for required items and confirm delivery dates. Prepare invoice data once services have started or deliveries have been completed.
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Enter sales orders into internal systems, including the Account Database and Customer Database, and maintain accurate and up-to-date records.
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Prepare purchase request forms based on approved cost summary sheets and manage orders to ensure on-time delivery.
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Coordinate product shipments and delivery to customer sites.
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Place purchase orders for licenses, software solutions, products, services, and subcontracted work.
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Communicate with carriers, equipment vendors, and data center providers to obtain necessary quotations, coordinate order placement, and ensure timely completion.
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Monitor and track order status and progress by communicating with sales representatives, engineers, suppliers, and other stakeholders.
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Provide regular updates regarding ongoing orders and service activation to customers, vendors, engineers, sales teams, and other internal staff.
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Enter sales order and invoice information into internal systems and modify invoice forms when required.
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Prepare monthly sales reports based on customer invoices and maintain accurate sales records.
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Manage incoming and outgoing mail, packages, and deliveries.
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Request, process, and issue Certificates of Insurance (COIs) for incoming and outgoing requirements.
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Coordinate product fulfillment, process product returns, and review vendor invoices related to product purchases.
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Enter and update asset information in asset management systems, including FAS and HRTM, and maintain accurate asset records.
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Provide backup support for team members and take on additional responsibilities as needed during staff absences.
Required Qualifications & Skills
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Intermediate to advanced proficiency in Microsoft Excel, including spreadsheets, formulas, and accurate data handling.
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Strong mathematical skills with a high level of attention to detail.
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Professional customer service skills.
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Strong verbal and written communication skills in both English and Japanese.
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Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
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Ability to work effectively in a collaborative, team-oriented environment.
Preferred Qualifications
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Previous experience in office administration, order coordination, purchasing coordination, data entry, or a related administrative position is preferred.