Administrative Assistant
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LocationIndianapolis - Delaware Street
Also inGreenwood, IN
Work modeon-site
Typefull-time
SeniorityEntry
ExperienceUp to 3 yrs
DepartmentAdministrative Services
Company size1,001–5,000 people
PostedOct 30, 2026 · 1w ago
Verified live12h ago
At a glanceSummarised by Seekless from the posting.
High school diploma or equivalent certificate required
Ability to perform basic mathematical calculations
Ability to read, understand, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Strong customer service and interpersonal skills
Strong verbal and written communication skills
Proficiency with computers and common office applications including Microsoft Word, Excel, internet platforms, and other electronic media
Ability to apply logic and sound judgment when following instructions
Ability to identify and resolve problems involving multiple variables within established procedures and guidelines
Strong organizational skills and ability to manage competing priorities
Associate's or bachelor's degree in Human Resources or Social Services preferred
One to three years of experience providing clerical or administrative support preferred
Advanced computer skills including databases, web browsers, email platforms, and Microsoft Office applications highly desirable
Successful completion of required background checks
Completion of New Hire Orientation
Completion of all required training including Relias training
Current driver's license, acceptable driving record, and current automobile insurance
Skills
Microsoft Office
Microsoft Word
Microsoft Excel
databases
web browsers
email platforms
internet platforms
Benefits
Health insurance
Dental insurance
Vision insurance
Retirement plan
Life insurance
401(k)
PTO
Employee assistance program
Employee discount program
Mileage reimbursement
Flexible spending accounts
Job Description:
Administrative Assistant
Job Title: Administrative Assistant
Location: Greenwood, IN
Department: Administrative Services
Employment Type: Full Time
Shift: Day Shift
Job Summary:
Are you an organized, dependable, and customer-focused professional who enjoys helping others and keeping an office running smoothly? Join our team as an Administrative Assistant!
As an Administrative Assistant, you will support daily office operations by maintaining organized records, coordinating administrative activities, and helping improve workplace efficiency. You will serve as a welcoming point of contact for visitors and callers, provide general administrative support, and help maintain a functional, professional, and pleasant office environment.
Our ideal candidate has strong organizational and communication skills, a commitment to customer service, and the ability to manage multiple responsibilities while treating clients, families, colleagues, and stakeholders with dignity and respect.
Position Perks & Benefits:
•
29 Days of PTO
•
Eligibility for HRSA Loan Repayment (eligibility requirements apply)
•
Employee benefits package, including health, dental, vision, retirement, life insurance, and more
•
Competitive 401(k) Retirement Savings Plan – up to 5% match for Part-Time and Full-Time employees
•
Company-paid basic life insurance
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Emergency Medical Leave Program
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Flexible Spending Accounts – healthcare and dependent child-care
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Health & Wellness Program
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Employee Assistance Program (EAP)
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Employee Discount Program
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Mileage Reimbursement
Key Responsibilities:
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Provide general administrative support, including mailing, filing, typing, organizing, and maintaining office records.
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Serve as a receptionist or backup receptionist according to the local schedule, greeting visitors and responding to telephone calls in a friendly and professional manner.
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Relay messages and distribute mail, correspondence, and other communications to appropriate personnel.
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Maintain and update resource materials, contact lists, telephone numbers, and addresses.
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Attend mandatory meetings and prepare and maintain meeting minutes.
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Manage meeting calendars and coordinate meeting arrangements, including facilities, equipment, and meals for conferences and meetings.
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Gather, organize, and summarize information requested by supervisors, faculty, or staff for meetings and conferences.
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Train colleagues on the proper use of common office equipment.
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Assist with administrative recordkeeping, data entry, and completion of required documentation.
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Order office supplies and coordinate equipment maintenance.
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Assist with general office upkeep and cleaning to maintain an organized and professional environment.
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Manage office or facility bills and invoices and maintain related records, as applicable.
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Post transactions to accounting records and the Client Tracking database, as applicable.
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Ensure program service authorizations are current and properly filed, as applicable.
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Research and prepare invoices and issue maintenance or transportation checks, as applicable.
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Demonstrate responsiveness and sensitivity to management needs.
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Maintain confidentiality and comply with HIPAA and other applicable privacy requirements.
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Treat all clients, families, colleagues, and stakeholders with dignity and respect.
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Perform other duties as assigned.
Education and/or Experience Qualifications:
•
High school diploma or equivalent certificate required.
•
Associate’s or bachelor’s degree in an applicable field, such as Human Resources or Social Services, from an accredited institution preferred.
•
One to three years of experience providing clerical or administrative support, or other applicable experience, preferred.
•
Advanced computer skills, including experience with databases, web browsers, email platforms, and Microsoft Office applications, highly desirable.
Required License/Certification (one of the following):
•
No specific professional license or certification identified in the source requirements.
Additional Qualifications:
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Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, and division using whole numbers, common fractions, and decimals.
•
Ability to read, understand, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
•
Strong customer service and interpersonal skills.
•
Strong verbal and written communication skills, with the ability to communicate effectively and accurately with colleagues, residents, family members, and community contacts.
•
Proficiency with computers and common office applications, including Microsoft Word, Excel, internet platforms, and other electronic media.
•
Ability to apply logic and sound judgment when following written, verbal, or diagram-based instructions.
•
Ability to identify and resolve problems involving multiple variables within established procedures and guidelines.
•
Strong organizational skills and the ability to manage competing priorities while maintaining accuracy and attention to detail.
Supervisory Requirements:
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None.
Employment Requirements:
•
Successful completion of required background checks, including criminal history, driving record, abuse/neglect, and fingerprint checks.
•
Completion of New Hire Orientation at the beginning of employment.
•
Completion of all required training, including Relias training, at the beginning of employment and annually thereafter.
•
Current driver’s license, acceptable driving record, and current automobile insurance.
Physical Requirements:
ADA Consideration – Sedentary Work. This position primarily involves sedentary work, requiring the exertion of up to ten (10) pounds of force occasionally (up to one-third of the workday) and/or a negligible amount of force frequently (one-third to two-thirds of the workday) to lift, carry, push, pull, or otherwise move objects, including the human body. The position requires repetitive hand, finger, and arm movements for typing and/or writing throughout the work shift.
Sedentary work involves sitting for most of the workday, with occasional walking or standing for brief periods. Positions are considered sedentary when walking and standing are required only occasionally and all other sedentary work criteria are met.
Position Perks & Benefits:
Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
Top-notch training: initial, ongoing, comprehensive, and supportive
Career mobility: advancement opportunities/promoting from within
Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness
Brightli is on a Mission:
A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.
As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.
Legal
We are an Equal Employment Opportunity Employer.
Adult & Child Health is a Smoke and Tobacco Free Workplace.
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