Assistant, Administrative
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Before you apply
LocationCorporate Indianapolis
Work modeon-site
Typefull-time
SeniorityMid
Experience5+ yrs
DepartmentLeasing
Company size10,000+ people
PostedOct 8, 2026 · 4w ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Five years minimum administrative experience required.
Advance level of Microsoft Word
Knowledge of Excel
Knowledge of Lotus Notes
Excellent communication skills, both verbal and written
Team player with willingness to assist others
Ability to work independently without direct supervision
Self-motivated and problem-solving experience
Excellent time management and organizational skills and ability to meet deadlines and work well under pressure
Strong organizational skills
Ability to proof large amounts of information, check for accuracy and appropriateness of data
Professional appearance
Attention to detail
Multi-task oriented
SSLE experience
Skills
Microsoft Word
Excel
Lotus Notes
Salesforce
PowerPoint
SharePoint
Emburse Expense
CAD
Job Location:
Corporate Indianapolis
About the role
This position is primarily responsible for providing support in the administrative functions of the Leasing Department of Simon Property Group. The position will provide support for three or more Leasing Representatives. This position will serve as a representative of the Leasing Department and must possess effective communication skills and professional appearance, as well as the ability to handle sensitive and confidential information in a professional manner.
PRINCIPAL RESPONSIBILITIES:
The successful candidate’s responsibilities will include, but not be limited to:
•
Preparation of various projects for client proposals that may require the use of Excel spreadsheets, and PowerPoint presentations.
•
Assist assigned Leasing Representatives with entering deals into Salesforce and Lotus Notes either as proposals or as Deal Information Forms (DIFs). Also, the submission of CAD work orders and Landlord Work requests as needed.
•
Preparation of center lease plans and TSDs to be provided to potential tenants utilizing links created in SharePoint.
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Coordination and request of center photos from our center’s staff members for potential tenants.
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Coordinate conference calls and schedule meetings as needed.
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Schedule and secure all necessary travel arrangements.
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Complete all expense reports via Emburse Expense reporting ensuring accuracy and timeliness of submission.
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Maintain a high level of confidentiality and professionalism.
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Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
MINIMUM QUALIFICATIONS:
•
Five years minimum administrative experience required.
•
Advance level of Microsoft Word, knowledge of Excel and Lotus Notes.
•
Excellent communication skills, both verbal and written.
•
Team player with willingness to assist others.
•
Ability to work independently without direct supervision.
•
Self-motivated and problem-solving experience.
•
Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.
•
Strong organizational skills.
•
Ability to proof large amounts of information, check for accuracy and appropriateness of data.
•
Professional appearance.
•
Attention to detail
•
Multi-task oriented
•
SSLE experience a plus.