Litigation Practice Support
o Draft, format, revise, proofread, and finalize pleadings, discovery materials, correspondence, reports, and other legal documents.
o Electronically file and serve documents in state, federal, and appellate courts; follow applicable court rules, filing requirements, and calendaring procedures.
o Maintain litigation calendars and track filing deadlines, hearings, depositions, mediations, arbitrations, and other case events in coordination with attorneys.
o Schedule and coordinate depositions, hearings, mediations, arbitrations, meetings, and related logistics, including court reporters, vendors, and travel.
o Organize and maintain electronic and physical matter files, pleadings, discovery, exhibits, correspondence, and materials in the firm’s document management system.
o Prepare and organize exhibits, electronic and physical binders, and other materials for filings, depositions, hearings, and trial preparation.
o Communicate professionally with attorneys, clients, courts, opposing counsel, vendors, and colleagues regarding scheduling and administrative matters.
Practice Administration and Management
o Process new client and matter requests, assist with conflict checks, prepare engagement letters, and maintain accurate matter records.
o Enter attorney time; assist with prebills, client invoices, and billing follow-up in coordination with attorneys and billing personnel.
o Prepare check requests and expense reports, coordinate vendor payments, arrange travel, and manage attorney calendars and meetings.
o Provide backup and overflow support to other Legal Practice Coordinators and members of the legal support team as needed.
o Handle confidential information with discretion, prioritize urgent requests, and perform other practice and administrative duties as assigned.