Administrative Assistant
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Before you apply
LocationJakarta
Work modeon-site
SeniorityEntry
Company size1,001–5,000 people
PostedAug 3, 2026 · 3mo ago
Verified live4h ago
May no longer be actively hiring
Posted by the company on Aug 3, 202646% of this company's open roles have been listed for 90+ days
At a glanceSummarised by Seekless from the posting.
Minimum Diploma Degree (D3) or University Student (6th Semester)
No working experience
Provide minute of meetings and meeting summary
Carry out accurate document distribution
Conduct activities related to events & meetings regarding Strategic Planning & Monitoring Evaluation
Maintain and update storage and retrieval system in documentation
Arrange various important information and documents required by related working area
Handle confidential information required based on approval from head of department/head of related working area
Provide support to the working area in sending message, memos and documents to all staff
Compose correspondence letters required (in Bahasa and English)
Sort and prioritize incoming information, requests and communicate them accurately
Organize daily schedule for related working area
Confirm availability and punctual attendance of participants in related meeting/other appointment
Arrange venue setting, equipment, and meals/beverages required for meeting/other related events
Be the point of contact for Director/ Senior Manager/ Manager, during their absence from office
Maintain and update budget in the stock and non-stock budget from Director/ Senior Manager/ Manager
Keep track of the usage appendix budget stock and non-stock request from related working area
Propose working attribute required for related working area
Provide required order request of the related items
Arrange report related to all budget usage appendix in related area
Arrange report, maintain and update budget report usage (stock, non-stock)
Arrange and conduct budget report information for related working area
Provide PRF request, Cash advance request, PR request alignment with approved budget information
Conduct on time budget realization report according to valid procedure and regulation
Arrange travel management process and provide realization report
Provide Report to direct Supervisor
Suggest improvement process related to activities in area of responsibilities
Perform activities related to Quality Management System
Perform additional tasks related to key responsibilities as required by Direct Supervisor
About the company
It’s fun to work in a company where people truly BELIEVE in what they are doing!
We’re committed to bringing passion and customer focus to the business.
Responsibilities
Administrative Duties :
• Provide minute of meetings and meeting summary in related unit
• Carry out accurate document distribution in related area (e.g., minute of meetings, other documents)
• Conduct activities related to events & meetings regarding Strategic Planning & Monitoring Evaluation
• Maintain and update storage and retrieval system in documentation for easy access of various information
• Arrange various important information and documents required by related working area
• Handle confidential information required based on approval from head of department/head of related working area
• Provide support to the working area in sending message, memos and documents to all staff
• Compose correspondence letters required (in Bahasa and English)
• Sort and prioritize incoming information, requests and communicate them accurately
Scheduling and Appointment :
• Organize daily schedule for related working area
• Confirm availability and punctual attendance of participants in related meeting/other appointment with Director/ Senior Manager/ Manager
• Arrange venue setting, equipment, and meals/beverages required for meeting/other related events
• Be the point of contact for Director/ Senior Manager/ Manager, during their absence from office
Operational Duties :
• Maintain and update budget in the stock and non-stock budget from Director/ Senior Manager/ Manager
• Keep track of the usage appendix budget stock and non-stock request from related working area
• Propose working attribute required for related working area
• Provide required order request of the related items
• Arrange report related to all budget usage appendix in related area
• Arrange report, maintain and update budget report usage (stock, non-stock)
• Arrange and conduct budget report information for related working area
• Provide PRF request, Cash advance request, PR request alignment with approved budget information
• Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR)
• Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document’s realization)
Management Support Activities:
• Provide Report to direct Supervisor
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
• Perform activities related to Quality Management System
• Perform additional tasks related to key responsibilities as required by Direct Supervisor
Education Requirement:
•Minimum Diploma Degree (D3) or University Student (6th Semester)
Work Exposure/ Experience:
•No working experience
If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!
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