Driver onboarding & screening Respond to and qualify inbound leads from ads, social media, and referrals
Collect and verify applicant documents (driver’s license, rideshare/delivery platform approval, proof of insurance eligibility)
Run and review background/DMV checks against our eligibility criteria
Schedule vehicle pickups and walk new drivers through the agreement
Rental agreements & documentation Prepare, send, and track rental agreements via e-signature
Ensure every signed agreement, ID, and supporting document is filed correctly
Manage renewals, extensions, and termination paperwork
Billing & payments Set up and monitor recurring (weekly) rental payments and deposits
Send invoices and receipts; follow up on late or failed payments
Track outstanding balances and flag accounts that need escalation
Manage payment plans and refunds per company policy
Be the first point of contact for drivers across phone, text, email, and chat
Answer questions, resolve issues, and escalate appropriately
Maintain a friendly, professional, solutions-first tone at all times
Request and manage reviews from satisfied drivers
Fleet coordination support
Coordinate vehicle pickups, returns, and swaps with the Fleet Coordinator Log and route maintenance requests; help schedule service
Track vehicle availability so we never promise a car we can’t deliver
Compliance & admin Track vehicle registration, state inspection, and insurance dates
Manage toll tags, and process traffic/parking violations passed to drivers
Handle insurance admin (adding/removing drivers, claim paperwork intake)
Keep our Notion workspace and CRM accurate and up to date
Maintain and improve standard operating procedures (SOPs)
Reporting Send weekly reports on active rentals, fleet utilization, payments collected, and outstanding balances