Find jobs
Pricing
Free Resume Checker
Sign in
Sign up
FIND JOBSPRICINGFREE RESUME CHECKERSIGN INSIGN UP
Jobs
/Executive Assistant jobs
MO
Morgan Stanley

Administrative Assistant

Salary$70k – $115k
LocationNew York, New York, United States of America
Work modeon-site
Typefull-time
SeniorityMid
Experience5+ yrs
Company size10,000+ people
First seenOct 10, 2026 · 1d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Must have9
Experience supporting multiple senior professionals, including heavy calendar management and phone coverage
Flexible and adaptable, with the ability to support different managers as the group grows or changes
5+ years of experience working in the financial services industry
Excellent communication, writing, judgment, and problem-solving skills
Strong attention to detail, organization, and time-management skills
Enthusiastic, positive team player who is willing to help and works well with others
Ability to work in a fast-paced environment and manage multiple tasks concurrently
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Outlook email, calendar, and contacts
Proactive and committed to staying current with office procedures, technical training, policy guidelines, and compliance requirements
Nice to have3
College degree preferred, or five or more years of relevant corporate experience
Knowledge of Microsoft 365 and Microsoft Teams is a plus
Experience with Concur, MyBooking, Sharepoint, and Ariba is a plus
Skills
Microsoft Office Suite
PowerPoint
Excel
Outlook
Microsoft 365
Microsoft Teams
Adobe Acrobat Pro
Concur
MyBooking
SharePoint
Ariba
Benefits
Health insurance
401(k)
Commissions
Bonus
Incentive compensation
Retirement savings
Long term incentive
Short term incentive
About the role
As an Administrative Assistant, you will provide high-quality administrative support to senior members of the division and help ensure the smooth day-to-day operation of the team.
What you’ll do in the role:
•
Serve as the first point of contact for inbound and outbound calls for managers, applying discretion and sound judgment when handling sensitive information.
•
Understand each manager’s key clients and colleagues, take accurate messages, and stay informed of managers’ schedules and whereabouts.
•
Interface with various departments to collect information, respond to requests, and obtain services on behalf of managers.
•
Maintain managers’ calendars in Outlook, including scheduling meetings and conference calls, resolving conflicts, and assisting with video conferences.
•
Plan and organize internal events, including event registration, conference room reservations, multimedia support, and catering requests.
•
Arrange all aspects of domestic and international travel, including flights, itineraries, hotels, car service, and international travel requirements such as visas and entry letters.
•
Prepare and submit expense reports in a timely manner for travel and business-related expenses; follow up on discrepancies and missing receipts to keep balances current.
•
Create, edit, and format documents using Microsoft Office Suite and Adobe Acrobat Pro.
•
Gather and organize documents for upload to internal and regulatory systems, or for printing and binding as needed.
•
Manage shared team sites, including Microsoft Teams, SharePoint, and other collaboration platforms.
•
Support the team with onboarding and offboarding contingent workers and employees, maintaining mail groups, ordering office supplies, receiving guests and visitors, and handling incoming and outgoing mail and packages.
•
Process invoices and create funding requests using internal platforms.
•
Assist with ad hoc projects and provide backup coverage for other administrative assistants as needed.
What you’ll bring to the role:
•
Experience supporting multiple senior professionals, including heavy calendar management and phone coverage.
•
Flexible and adaptable, with the ability to support different managers as the group grows or changes.
•
5+ years of experience working in the financial services industry.
•
College degree preferred, or five or more years of relevant corporate experience.
•
Excellent communication, writing, judgment, and problem-solving skills.
•
Strong attention to detail, organization, and time-management skills.
•
Enthusiastic, positive team player who is willing to help and works well with others.
•
Ability to work in a fast-paced environment and manage multiple tasks concurrently.
•
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Outlook email, calendar, and contacts.
•
Knowledge of Microsoft 365 and Microsoft Teams is a plus.
•
Proactive and committed to staying current with office procedures, technical training, policy guidelines, and compliance requirements.
•
Experience with Concur, MyBooking, Sharepoint, and Ariba is a plus.
This role requires in-office attendance five days per week.
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what’s best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Expected base pay rates for the role will be between $70,000 and 115,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Legal
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.
More roles at Morgan Stanley
Lead Software Engineer(Java/AI)_Vice President_Software EngineeringJapan Client Onboarding Operations - KYC Refresh, AssociateInstitutional Equity Division, Senior Associate, Trading Assistant – Delta One Structured Products, MumbaiClient Relationship AnalystAssoc, Professional, P2, Product Support & Services ISG, NEX : Job Level - Associate
Seekless
Seek less: one search across companies' own career pages, instead of a dozen job boards.
Product
Find jobsCompaniesPricingFree Resume CheckerBlog
Legal
AboutPrivacyTermsCookies
© 2026 SEEKLESS. ALL RIGHTS RESERVED.BUILT WITH CARE