Secretary & Administrative Officer
LocationSingapore
Work modeon-site
Typefull-time
SenioritySenior
Experience8+ yrs
Company size10,000+ people
PostedSep 14, 2026 · 4w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Diploma holder with minimum 8 years’ working experience in office administration & secretarial supports
Good command of spoken & written English
Good communication skills
PC skills (Microsoft Office)
Proactive, detail oriented, independent, open-minded, diligent, organized with strong time management skills and a team player
Previous experience in financial institutions / banks
Skills
Microsoft Office
About the role
Secretary & Administrative OfficerCountry: Singapore
This role will provide office administrative support to the Singapore branch and perform ad-hoc duties as assigned.
Key Responsibilities
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Obtain pre-trip relevant approval for trip booking, arrange the booking of air-tickets, hotel reservations, business visas and other logistics for executives travelling overseas.
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Arrange meetings, interviews, expenses claims, etc. Provide secretarial support to executives such as preparing presentation, taking minutes, filing document, printing, travel related record tracking and other ad-hoc duties as assigned.
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Calendar management for senior executives.
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Liaise with vendors and service providers. Assist in procurement of office supplies, vendor selection and service /contract management and renewal. Raise new vendor on-boarding application as appropriate and follow through vendor process.
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Manage the office admin related payment especially reviewing expense claims and checking invoices against purchase/service orders, quotations and contracts.
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Support logistics of office activities and business events, such as regular breakfast/tea provision, town hall, annual dinner, office training, seminars, offsite, premium gifts, client gift register.
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Interface with building management team and vendor for daily facilities services, repair and maintenance, etc.
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Assist in logistics for staff on-boarding and termination Support office reconfiguration, renovation and relocation.
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Answer incoming calls, greet visitors, handle mail/courier, arrange meeting room, etc.
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Provide occasional pantry service support such as serving tea and coffee for visitors.
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Support office health and safety arrangements, e.g. pandemic related measures, set up and reports.
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Perform as local coordinator to support ad hoc regional project work or assignment when needed, assigned by your manager.
Requirements
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Diploma holder with minimum 8 years’ working experience in office administration & secretarial supports.
•
Good command of spoken & written English.
•
Good communication skills and PC skills (Microsoft Office).
•
Proactive, detail oriented, independent, open-minded, diligent, organized with strong time management skills and a team player.
•
Previous experience in financial institutions / banks will be an advantage.
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