Our client, Hawthorne House, is hiring for the Furnishings Project Coordinator. This position supports the furnishings and lighting projects from proposal through procurement, delivery, and installation.
This is not a design position. It is a highly organized, client-facing coordination role with a strong emphasis on communication, administration, scheduling, documentation, procurement follow-through, and keeping multiple projects moving accurately and on time.
Requirements
Experience in the interior design, furnishings, decorative lighting, procurement, or related trade industry is strongly preferred.
This is a hybrid position, with candidates in the Athens or Atlanta area preferred. The role will combine remote work with in-person collaboration, client meetings and occasional travel to the Hawthorne House showroom and project sites.
Responsibilities
Responsibilities
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Serve as a primary point of communication for clients throughout the quoting, ordering, procurement, delivery, and installation process.
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Provide timely, clear project updates and proactively follow up on outstanding questions, approvals, schedules, and next steps.
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Communicate and coordinate with trade partners, vendors, receivers, installers, and internal team members.
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Prepare furnishings and lighting quotes, proposals, specifications, and purchase orders.
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Track projects from approval through ordering, production, receiving, delivery, and installation.
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Confirm pricing, availability, lead times, freight, COM requirements, and vendor acknowledgments.
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Maintain accurate project schedules, order status, budgets, and documentation.
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Track and reconcile purchase orders, vendor invoices, client payments, credits, and project costs.
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Schedule meetings, deliveries, installations, and other project-related appointments.
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Identify potential problems early, communicate concerns promptly, and help develop solutions before issues become emergencies.
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Assist in resolving damages, backorders, shipping issues, and other project challenges.
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Support Hawthorne House leadership and the Outside Sales Specialist with project coordination and follow-through.
Requirements
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Three or more years of relevant experience in interior design, furnishings, procurement, project coordination, decorative lighting, or a related field preferred.
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Excellent written and verbal communication skills and confidence interacting directly with clients.
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Working knowledge of furniture and lighting specifications, purchase orders, trade pricing, lead times, COM, freight, receiving, delivery, and installation.
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Strong administrative, scheduling, and project-coordination skills.
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Experience maintaining and reconciling project budgets and purchasing records.
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Exceptional organization, accuracy, and follow-through.
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Ability to manage multiple projects and competing deadlines.
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Proactive, resourceful, deadline-oriented, and calm under pressure.
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Strong problem-solving skills with a completion-focused mindset.
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Proficiency with spreadsheets, Microsoft Office or Google Workspace, Adobe Acrobat, and project-management systems.
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Experience with Monday.com or interior design purchasing software is preferred.
Growth Opportunity
For a high-performing candidate, this position offers a natural path into Project Management, with increasing responsibility for client relationships, budgets, procurement, schedules, installations, and overall project completion.