Travel & Purchasing Coordinator (Senior)
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Before you apply
SalaryNo pay range posted
LocationChicago, IL, US
Work moderemote · United States
Typefull-time
SenioritySenior
Experience8+ yrs
DepartmentInformation Technology
Company size1,001–5,000 people
PostedOct 22, 2024 · 2y ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Active Secret clearance or higher
Minimum of 8 years of relevant professional experience
Bachelor’s degree in Business, Administration, Logistics, or a related field
Experience coordinating Government travel, purchasing, procurement, logistics, document management, or administrative workflows
Experience preparing or processing Travel Authorization Requests, Requests to Initiate Purchase, Consent to Purchase requests, or comparable approval packages
Experience performing quality-control reviews of travel, purchasing, or financial documentation
Experience supporting Department of Defense, federal civilian, or other Government contracts
Knowledge of Government concurrence and approval requirements for contractor travel and purchases
Familiarity with the Federal Travel Regulation, Joint Travel Regulations, Department of State Standardized Regulations, or comparable Government travel guidance
Experience tracking tools, travel, other direct costs, vendors, approvals, and expenditures by CLIN or contract period
Experience preparing, consolidating, or maintaining formal trip reports
Experience distinguishing and tracking commercial and non-commercial products or services
Experience maintaining audit-ready records, approval histories, and supporting documentation
Experience supporting firm-fixed-price, fixed-price-award-fee, travel, tools, or other direct-cost CLINs
Experience maintaining content in document repositories, program portals, dashboards, or automated approval workflows
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams
Experience with SharePoint, Power BI, Adobe Acrobat, workflow-management tools, or comparable collaboration platforms
Strong document-control, records-management, and quality-assurance capabilities
Excellent written and verbal communication skills
Strong organizational, coordination, and time-management skills
High attention to detail and commitment to accuracy, completeness, and regulatory compliance
Ability to manage multiple concurrent requests, deadlines, approvals, and follow-up actions
Ability to identify documentation gaps and communicate required corrections clearly and professionally
Ability to collaborate effectively with travelers, program leadership, finance, procurement, subcontractors, and Government stakeholders
Ability to work independently while maintaining accountability, discretion, and consistent follow-through
EEO and Affirmative Action Policy compliance
Pay Transparency Policy compliance
Authorization to Share Resume and Personal Information
Skills
Microsoft Word
Excel
PowerPoint
Outlook
Teams
SharePoint
Power BI
Adobe Acrobat
Overview
DecisionPoint seeks a Senior Travel & Purchasing Coordinator to manage travel-authorization and purchasing-request documentation for the USMEPCOM ENLIST program. This role prepares and performs quality-control reviews of Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests while tracking Government concurrence, purchasing activity, travel status, costs, and supporting documentation.
The Senior Travel & Purchasing Coordinator will work closely with program leadership, travelers, task leads, finance, procurement, subcontractors, and Government stakeholders to ensure requests are complete, accurate, timely, and compliant with applicable task order requirements. The successful candidate will maintain organized records, monitor approval workflows, support trip reporting, and provide accurate data for program reports and Task Order Management Portal dashboards.
This position is remote, with preference given to candidates located in or near Chicago.
Note: By applying to this position, you acknowledge and consent to having your resume included in an active competitive government contract bid.
Duties & Responsibilities
The Senior Travel & Purchasing Coordinator will:
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Prepare, review, and process Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests.
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Perform quality-control reviews to verify that requests are complete, accurate, adequately supported, and submitted using the required templates.
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Coordinate request development and correction with travelers, task leads, program leadership, finance, procurement, and subcontractors.
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Route requests through established approval workflows and track Government review and concurrence.
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Confirm that travel and purchases do not proceed before required Government concurrence is received.
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Maintain current logs of submitted, pending, approved, returned, rejected, completed, and closed requests.
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Monitor request dates, approval status, funding information, costs, vendors, travelers, destinations, and other required data.
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Support timely submission of travel and purchasing requests to allow adequate Government review.
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Track whether requested purchases involve commercial or non-commercial products or services.
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Maintain documentation supporting commerciality determinations, purchase approvals, and associated cost tracking.
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Track tools and other direct-cost purchases from initial request through approval, acquisition, invoicing, and closeout.
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Maintain travel records, including traveler name, location, trip duration, purpose, approval authority, estimated cost, actual cost, and destination point of contact.
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Prepare, coordinate, consolidate, and track trip reports requested by the Government.
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Reconcile travel and purchasing records with financial reports, invoices, approval documentation, and Task Order Management Portal data.
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Provide travel and purchasing information for Monthly Status Reports, Program Management Reviews, spend plans, forecasts, and other program-management products.
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Maintain accurate portal content, dashboards, approval records, supporting documents, and audit-ready files.
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Identify incomplete documentation, approaching deadlines, delayed approvals, cost discrepancies, and other workflow risks.
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Communicate request status, required corrections, approval decisions, and outstanding actions to relevant stakeholders.
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Develop and maintain travel and purchasing procedures, checklists, templates, trackers, and document-control standards.
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Support the transfer of travel and purchasing records, procedures, and open actions during transition-in and transition-out activities.
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Protect sensitive Government, financial, procurement, travel, and personnel information.
Qualifications
Required Qualifications
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Active Secret clearance or higher.
•
Minimum of 8 years of relevant professional experience.
•
Bachelor’s degree in Business, Administration, Logistics, or a related field.
Preferred Qualifications
•
Experience coordinating Government travel, purchasing, procurement, logistics, document management, or administrative workflows.
•
Experience preparing or processing Travel Authorization Requests, Requests to Initiate Purchase, Consent to Purchase requests, or comparable approval packages.
•
Experience performing quality-control reviews of travel, purchasing, or financial documentation.
•
Experience supporting Department of Defense, federal civilian, or other Government contracts.
•
Knowledge of Government concurrence and approval requirements for contractor travel and purchases.
•
Familiarity with the Federal Travel Regulation, Joint Travel Regulations, Department of State Standardized Regulations, or comparable Government travel guidance.
•
Experience tracking tools, travel, other direct costs, vendors, approvals, and expenditures by CLIN or contract period.
•
Experience preparing, consolidating, or maintaining formal trip reports.
•
Experience distinguishing and tracking commercial and non-commercial products or services.
•
Experience maintaining audit-ready records, approval histories, and supporting documentation.
•
Experience supporting firm-fixed-price, fixed-price-award-fee, travel, tools, or other direct-cost CLINs.
•
Experience maintaining content in document repositories, program portals, dashboards, or automated approval workflows.
•
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
•
Experience with SharePoint, Power BI, Adobe Acrobat, workflow-management tools, or comparable collaboration platforms.
•
Strong document-control, records-management, and quality-assurance capabilities.
•
Excellent written and verbal communication skills.
•
Strong organizational, coordination, and time-management skills.
•
High attention to detail and commitment to accuracy, completeness, and regulatory compliance.
•
Ability to manage multiple concurrent requests, deadlines, approvals, and follow-up actions.
•
Ability to identify documentation gaps and communicate required corrections clearly and professionally.
•
Ability to collaborate effectively with travelers, program leadership, finance, procurement, subcontractors, and Government stakeholders.
•
Ability to work independently while maintaining accountability, discretion, and consistent follow-through.
Our Equal Employment Opportunity Policy
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EEO and Affirmative Action Policy: DecisionPoint Corporation is an Equal Employment Opportunity and Affirmative Action employer. It is the policy of DecisionPoint Corporation to provide equal employment opportunity in accordance with all applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations to all employees and qualified applicants without regard to race, ethnicity, color, religion, national origin, sex, age, disability status, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected status under Federal, State or Local laws.
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Pay Transparency Policy: In accordance with Presidential Executive Order 13665, DecisionPoint Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information.
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Authorization to Share Resume and Personal Information: By expressing your interest and submitting your resume for this position, you authorize DecisionPoint Corporation to share your resume, as well as personal information included on the resume, with its subsidiaries, affiliates and teaming partners for the purpose of considering you for this position and other available positions requiring comparable skills, education and experience. Should DecisionPoint Corporation. or its affiliates and teaming partners wish to initiate pre-employment discussions, you will be asked to complete an employment application and related employment documents.