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Washington University in St. Louis

Office Services Assistant, Advancement Administration (Time-Limited) - University Advancement

Salary$18 – $27/hr
LocationWashington University (West Campus), Clayton, Missouri
Also inSAINT LOUIS, MO 63105
Work modeon-site
Typefull-time
SeniorityEntry
Experience1+ yrs
Company size10,000+ people
PostedAug 26, 2026 · 1mo ago
Verified live6h ago
At a glanceSummarised by Seekless from the posting.
Must have2
High school diploma or equivalent high school certification or combination of education and/or experience
1 year of administration and office support experience
Nice to have2
Previous administrative experience within a university setting
Experience working in a multi-location or shared services environment
Eligibility5
Criminal background check
Drug screen
Employment and education or licensure/certification verification
Physical examination
Certain vaccinations and/or governmental registry checks
Skills
Microsoft Office
Benefits
Vacation
Holidays
Sick time
Health insurance
Transit pass
Retirement plan
Wellness programs
Mental health resources
Employee assistance program
Caregiver leave
Tuition reimbursement
Location
SAINT LOUIS, MO 63105
Scheduled Hours
37.5
Position Summary
The Office Services Assistant provides entry-level, cross-functional support to the Office Services team across multiple locations. This position assists with reception coverage, mail and delivery services, purchasing support, and basic audio/visual support as needed. The incumbent works under general supervision and will report to the Office Services Manager. The person in this role is expected to demonstrate professionalism, flexibility, and strong customer service in a university environment.
Job Description
Primary Duties & Responsibilities:
Responsibilities
•
Office Support - Provide reception coverage, including greeting visitors, answering telephones, and directing inquiries in a courteous and professional manner. Receive, sort, process, and distribute incoming and outgoing mail, packages, and interoffice deliveries. Support daily delivery operations and the distribution of materials across multiple locations. Assist with purchasing functions, including ordering supplies, tracking requests, and maintaining inventory levels. Collaborate with team members to ensure continuity of service across supported locations. Maintain accurate records, logs, and supply areas.
•
Conference Room Management - Serves as a contact for scheduling and managing 26 meeting rooms for University Advancement. This includes providing basic a/v support to select meeting rooms including equipment setup, operation, and troubleshooting.
•
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
•
Normal office environment
•
Ability to travel to various on- and off-campus locations
Physical Effort
•
Typically working at desk or table
•
Repetitive wrist, hand or finger movement
•
Occasional lifting (25 lbs or less)
Equipment
•
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Administration And Office Support (1 Year)
Skills:
Not Applicable
Driver’s License:
A driver’s license is not required for this position.
More About This Job
Preferred Qualifications:
•
Previous administrative experience within a university setting.
•
Experience working in a multi-location or shared services environment
Benefits
This position is located in St. Louis, MO and the targeted hiring range for this position is $19.29 - $22.00 per hour.
This is a time limited position, anticipated to last one year and is full time benefits eligible.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Administrative Organization, Collaboration, Communication, Customer Service, Data Entry, Deadline Management, Detail-Oriented, Interpersonal Communication, Lifting Heavy Objects, Mail Sorting, Microsoft Office, Multitasking, Office Services, Office Supply Inventory, Prioritization, Professional Etiquette
Grade
G06-H
Salary Range
$17.87 - $27.06 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
•
Up to 22 days of vacation, 10 recognized holidays, and sick time.
•
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
•
Take advantage of our free Metro transit U-Pass for eligible employees.
•
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
•
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
•
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
•
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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