Intern - Company Secretary
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Before you apply
LocationMumbai, India
Typefull-time
SeniorityEntry
Company size10,000+ people
PostedOct 30, 2026 · 6d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Completion of CS Professional examination
Assist in preparation of Board Meeting agenda, notes, and supporting documents
Draft and circulate Board and Committee meeting notices
Coordinate for scheduling of meetings across group entities
Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
Maintain statutory registers and records under Companies Act
Assist in ensuring compliance with Companies Act, 2013 and applicable rules
Support in FEMA compliance, including filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)
Track and ensure timely filings with MCA, RBI, and other authorities
Preparation and filing of ROC forms (MCA portal)
Handling XBRL filings (financial statements and compliance-based filings)
Maintain proper documentation and filing systems (physical & electronic)
Support in drafting resolutions and corporate documents
Maintain compliance trackers for multiple entities within the group
Monitor due dates and ensure timely completion of compliances
Prepare periodic compliance reports and MIS dashboards for management
Assist in internal audits and compliance reviews
Support in implementation of corporate governance practices
Assist in maintaining group structure records and entity-level compliance data
Coordinate with finance, legal, and external consultants
Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents
High accuracy in statutory filings, compliance records, documentation, and deadlines
Understanding of the Companies Act, 2013, MCA filings, and corporate governance
Working knowledge of Word, Excel, PowerPoint, and Outlook
Ability to prioritise tasks and manage compliance calendars across multiple entities
Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues
Ability to maintain statutory registers, corporate records, and electronic and physical filing systems
Discretion in handling sensitive corporate and Board-related information
Willingness to learn and stay updated on regulatory changes
Proactive, organised, accountable, and collaborative work approach
FEMA/RBI knowledge is an advantage
Immediate joiners preferred
Skills
MS Office
Word
Excel
PowerPoint
Outlook
XBRL
MCA portal
RBI forms
What You Can Expect:
What you will be doing
Objective of the Role:
To support the CS function for the whole Rhenus India Group.
Years of Experience:
Completion of CS Professional examination.
Roles & Responsibilities
•
Secretarial & Board Support
•
Assist in preparation of Board Meeting agenda, notes, and supporting documents
•
Draft and circulate Board and Committee meeting notices
•
Coordinate for scheduling of meetings across group entities
•
Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
•
Maintain statutory registers and records under Companies Act
•
Regulatory & Compliance (Companies Act, FEMA, etc.)
•
Assist in ensuring compliance with Companies Act, 2013 and applicable rules
•
Support in FEMA compliance, including:
•
Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)
•
Track and ensure timely filings with MCA, RBI, and other authorities
•
Filings & Documentation
•
Preparation and filing of ROC forms (MCA portal)
•
Handling XBRL filings (financial statements and compliance-based filings)
•
Maintain proper documentation and filing systems (physical & electronic)
•
Support in drafting resolutions and corporate documents
•
Compliance Tracking & MIS
•
Maintain compliance trackers for multiple entities within the group
•
Monitor due dates and ensure timely completion of compliances
•
Prepare periodic compliance reports and MIS dashboards for management
•
Assist in internal audits and compliance reviews
•
Corporate Governance & Support Functions
•
Support in implementation of corporate governance practices
•
Assist in maintaining group structure records and entity-level compliance data
•
Coordinate with finance, legal, and external consultants
What You Bring:
Other requirements:
•
Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.
•
Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines
•
Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
•
MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.
•
Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.
•
Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
•
Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
•
Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.
•
Learning Agility: Willingness to learn and stay updated on regulatory changes.
•
Work Approach: Proactive, organised, accountable, and collaborative.
Joining Availability: Immediate joiners preferred.