• Build and maintain project workspaces in Microsoft Teams and SharePoint, including standard folder structures, templates, permissions support, integrated tools, and document organization.
• Create, update, publish, and archive required project artifacts and supporting documentation based on Project Manager direction and ORM PMO standards.
• Maintain project controls, including task trackers, owners, due dates, milestones, RAID logs, and reporting inputs.
• Coordinate meetings and governance activities by scheduling sessions, preparing agendas and materials, organizing logistics, and ensuring required information is available in advance.
• Capture structured meeting notes that clearly document decisions, action items, owners, due dates, risks, issues, dependencies, and required follow-up.
• Publish meeting records and update project tools and artifacts promptly following meetings, decisions, or changes.
• Track commitments to completion, follow up with assigned parties, communicate status or delays, and raise overdue or unresolved items to the Project Manager.
• Support recurring project reporting, status updates, dashboards, presentations, governance reviews, and stakeholder communications by gathering and validating project information.
• Maintain document hygiene, naming conventions, version control, accessibility, and accurate storage of drafts, approved deliverables, recordings, notes, and supporting records.
• Look ahead to upcoming milestones, meetings, deliverables, phase gates, governance needs, and deadlines to ensure preparation begins before items impact projects.
• Identify documentation gaps, inconsistencies, risks, dependencies, obstacles, and emerging concerns, and communicate them to the Project Manager with practical recommendations when appropriate.
• Support project initiation, planning, execution, and closure activities, including workspace setup, kickoff preparation, lessons learned documentation, closure materials, archival, and cancellation of recurring meetings.
• Coordinate across multiple projects, Project Managers, project teams, stakeholders, governance bodies, and workstreams while balancing changing priorities and deadlines.
• Apply lessons learned and feedback to improve individual performance, project execution, and ORM PMO tools, templates, and processes.
• Other duties as assigned related to project management, PMO operations, governance support, and reporting.