Administrative Assistant - Vancouver
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Before you apply
LocationVancouver, British Columbia, Canada
Typefull-time
SeniorityEntry
Experience2–3 yrs
Company size10,000+ people
PostedOct 2, 2026 · 1mo ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
2-3 years of experience as an administrative assistant
Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams) and Google Workspace (Docs, Sheets, Slides, Drive)
Strong digital literacy – experience with Adobe Acrobat, cloud-based collaboration tools, and video conferencing platforms
Familiarity with online research tools, databases, and CRM systems
Strong mathematical skills
A two-year diploma in Business or Office Administration
Experience with Workday and Salesforce is a strong asset
Managing hybrid-platform environments is a plus
Comfort with accounting principles is beneficial
Skills
Microsoft 365
Word
Excel
PowerPoint
Teams
Google Workspace
Docs
Sheets
Slides
Drive
Adobe Acrobat
Workday
Salesforce
CRM
About the company
TELUS Health is empowering every person to live their healthiest life. Guided by our vision, we are leveraging the power of our leading edge technology and focusing on the uniqueness of each individual to create the future of health. As a global-leading health and well-being provider – encompassing physical, mental and financial health – TELUS Health is improving health outcomes for consumers, patients, healthcare professionals, employers and employees.
Join our team
TELUS Health’s Retirement Consulting practice leverages over 60 years of experience and innovative
thought leadership in pension and savings, actuarial, compensation, and overall financial well-being
consulting and outsourcing. Our mission is to enhance the financial well-being of individuals and
strengthen the organizational resilience of employers and fiduciaries. As one of the largest pension plan
administrators in Canada, we proudly serve over five million plan participants. We are a diverse
organization with unmatched capabilities, dedicated to delivering exceptional value to our clients and
their employees.
Here’s the impact you’ll make and what we’ll accomplish together
Are you an organized and detail-oriented individual looking for an impactful support role? We are seeking a dedicated Administrative Assistant to join our retirement consulting group. As an essential member of our team, you will play a key role in facilitating smooth operations and enhancing client experiences. Your responsibilities will include preparing invoices and managing the billing process, managing schedules, coordinating meetings, handling communications, and assisting with the preparation of client materials. With your excellent organizational skills, proactive approach, and ability to multitask, you will contribute significantly to our team’s efficiency and effectiveness. Join us and be part of a collaborative and innovative team that is transforming the retirement consulting landscape!
What you’ll do…
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Prepare and enter invoices into our Workday system, ensuring timely follow-up.
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Compose and send written correspondence; arrange couriers.
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Proofread and format reports and client materials.
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Create and print PowerPoint presentations; arrange AV equipment.
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Transcribe documents from notes and voice messages.
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Attend meetings, take and distribute minutes.
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Maintain and update CRM database; generate reports.
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Provide general administrative support (faxing, photocopying, scanning, filing, archiving, and ordering supplies).
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Open, sort, and distribute group mail.
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Manage office equipment and coordinate with IT for functionality.
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Organize senior leaders’ schedules and manage calendars.
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Send meeting invitations, organize facilities, and order food/beverages.
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Coordinate onboarding and logistics for new hires.
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Assist with membership renewals, conference registrations, and travel arrangements.
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Submit expenses and track budget, purchase orders, and expenses.
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Devise ways to improve team operations.
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Assist with special projects as required.
You have…
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A two-year diploma in Business or Office Administration is preferred, along with 2-3 years of experience as an administrative assistant.
•
Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams) and Google Workspace (Docs, Sheets, Slides, Drive) is essential.
•
Strong digital literacy, including experience with Adobe Acrobat, cloud-based collaboration tools, and video conferencing platforms, is required.
•
Familiarity with online research tools, databases, and CRM systems is necessary; experience with Workday and Salesforce is a strong asset. Managing hybrid-platform environments is a plus.
•
Strong mathematical skills are essential, and comfort with accounting principles is beneficial.
What you bring…