D&
D&N LLCOffice Coordinator
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Before you apply
SalaryNo pay range posted
LocationWakefield, MA
Work modeon-site
Typefull-time
SeniorityMid
Experience3–5 yrs
DepartmentOperations
Company size501–1,000 people
PostedSep 25, 2026 · 1mo ago
Verified live2d ago
May no longer be actively hiring
77% of this company's open roles have been listed for 90+ daysNo pay range listed, though Massachusetts requires one
At a glanceSummarised by Seekless from the posting.
3–5 years of experience in office administration, executive support, business operations, or a related field.
High school diploma or equivalent required; associate or bachelor’s degree preferred.
Strong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and follow-up activities with attention to detail.
Experience coordinating meetings, events, travel, lodging, calendars, and related logistics, including preparation of presentations and meeting materials.
Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and external partners.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience supporting office operations, including vendors, facilities, supplies, purchasing, and workplace services.
Professionalism, discretion, and initiative, with the ability to work independently, anticipate needs, maintain confidentiality, provide excellent customer service, and build effective relationships across all levels of the organization.
Equivalent of an associate or bachelor’s degree (preferred).
Skills
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Benefits
Competitive base compensation
Annual incentive bonus
401(k)
100% employer match on first 6%
Additional 3% safe harbor contribution
Medical coverage
Dental coverage
Voluntary vision coverage
Flexible spending account
Company paid life insurance
Accidental death & dismemberment coverage
Long term disability coverage
Paid time off
9 paid holidays
Half day fridays
Paid parental leave
Employee assistance program
Tuition reimbursement
Gym reimbursement
Employee referral incentive
Career growth
Internal mobility
Professional development
About the company
Our culture is rooted in a shared vision — to help keep the world’s most precious resource safe — and in the core values that guide us in pursuing this vision and delivering on our mission to clients.
We provide the highest quality liquid storage design and construction services at the best long-term value with an unrivaled customer experience. We have built over 3,500 pre-stressed concrete liquid storage tanks over the past 90 years around the country and world, as a result we have become the leader in the industry when it comes to quality and innovation.
Primary Responsibilities
Reception & Customer Service
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Welcome visitors, clients, and vendors in a professional and friendly manner.
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Answer, screen, and direct incoming telephone calls and inquiries.
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Manage visitor sign-in procedures and notify employees of guest arrivals.
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Receive, sort, and distribute incoming mail and packages.
Office Operations
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Manage inventory and ordering of office, kitchen, breakroom, restroom, cleaning, and shipping supplies.
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Maintain postage equipment and office resources.
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Ensure common areas, conference rooms, kitchens, and shared spaces are organized, stocked, and presentable.
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Coordinate office meals, catering, employee hospitality, and workplace events.
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Administer office budgets by tracking expenditures, reconciling invoices, monitoring spending against budget, and identifying variances to support effective financial planning and fiscal accountability.
Facilities & Vendor Management
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Serve as the primary point of contact for building management and office vendors.
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Coordinate janitorial services, landscaping, pest control, and facility maintenance, including HVAC, plumbing, electrical, and general office repairs.
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Review and process office-related invoices and maintain vendor relationships and service records.
Administrative & Executive Support
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Coordinate travel accommodations, including hotel recommendations and lodging arrangements for regional leaders and visitors.
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Support the Regional Leadership Team (RLT), Regional Giving Committee (RGC), Events Committee, and other company meetings by coordinating meeting logistics, preparing PowerPoint presentations and materials, and documenting follow-up actions as needed.
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Prepare and maintain quarterly update PowerPoint presentations
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Provide administrative support for regional initiatives, special projects, and day-to-day operational requests.
Qualifications
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3–5 years of experience in office administration, executive support, business operations, or a related field.
•
High school diploma or equivalent required; associate or bachelor’s degree preferred.
•
Strong organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and follow-up activities with attention to detail.
•
Experience coordinating meetings, events, travel, lodging, calendars, and related logistics, including preparation of presentations and meeting materials.
•
Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and external partners.
•
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
•
Experience supporting office operations, including vendors, facilities, supplies, purchasing, and workplace services.
•
Professionalism, discretion, and initiative, with the ability to work independently, anticipate needs, maintain confidentiality, provide excellent customer service, and build effective relationships across all levels of the organization.
Total Rewards
Our Total Rewards offerings are designed to invest in our employees and their families, including:
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Competitive base compensation plus eligibility for DN’s annual incentive bonus program
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401(k) retirement plan consisting of a 100% employer match on the first 6% of employee contributions and an additional 3% Safe Harbor company contribution
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Medical coverage effective on date of hire, with DN covering 80%–85% of premiums depending on plan selection
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Dental coverage effective on date of hire, with DN covering 75% of premiums
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Voluntary vision coverage effective on date of hire
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Flexible Spending Account options for eligible medical, dental and dependent-care expenses
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Company-paid life insurance, accidental death & dismemberment coverage, and long-term disability coverage
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Paid time off starting at 16 days annually, increasing with tenure, plus 9 paid holidays each year
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Half-day Fridays between July 4 and Labor Day
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Paid parental leave for birth mothers and spouses or committed partners
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Employee Assistance Program available at no cost to employees and household members for work/life support
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Tuition reimbursement
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Gym reimbursement
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Employee referral incentive program
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Career growth, internal mobility and professional development opportunities within a stable, purpose-driven company
Legal
DN is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class. All employment is decided on the basis of qualifications, merit, and business need.