Essential Functions
Manage the schedules and calendars of hospital executives or department heads, arranging meetings, appointments, and travel while prioritizing time-sensitive tasks.
-Prepare, edit, and proofread reports, presentations, and correspondence for senior management, ensuring accuracy and professionalism.
-Assist in coordinating departmental projects, tracking progress, and ensuring deadlines are met while providing administrative support to project teams.
-Organize and coordinate meetings, including preparing agendas, scheduling, and handling logistics, as well as taking minutes and following up on action items.
-Handle sensitive information with the utmost confidentiality, including personnel records, financial data, and strategic plans.
-Oversee office operations, including supply management, equipment maintenance, and liaising with vendors to ensure smooth departmental functioning.
-Assist in budget preparation, monitoring expenditures, processing invoices, and ensuring alignment with departmental financial goals.
-Serve as the primary point of contact between department leaders and internal/external stakeholders.
-Identify and implement administrative process improvements to enhance efficiency and productivity within the department.