Data Entry & Administrative Assistant for a US Company (LatAm Remote, Full-Time)
LocationColombia, Colombia, Colombia
Work moderemote
Typefull-time
SeniorityMid
Experience2+ yrs
DepartmentRecruiting Team
Company size79+ people
First seenOct 2, 2026 · 1w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Must have6
2+ years of experience in heavy data entry, billing or administrative support
2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
Typing speed of 45+ WPM and solid 10-key numeric entry
Exceptional attention to detail
Fluent English with clear written and verbal communication
Comfort working in a fast-paced environment with shifting priorities
Nice to have1
Experience with QuickBooks or inventory management software
Eligibility5
Internet speed of at least 25 Mbps download and upload
A backup plan for internet and power
Your own computer running an updated version of Windows
A personal phone for calls and texts
Reliable coverage of the fixed shift including Sundays
Skills
Excel
Google Sheets
Word
QuickBooks
Google Workspace
VLOOKUP
INDEX/MATCH
SUMIF
pivot tables
About the company
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
About the company
Our client is a US-based wholesale distributor of fresh produce and specialty food-service products. They supply supermarket chains, restaurants, quick-service brands, schools, healthcare facilities and other wholesalers across North and South America. Their back office is small and fast-moving, so this role will be a key part of keeping orders, invoices and records accurate day to day.
About the role
We’re looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.
What You’ll Do
Data Entry & Records
•
Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software
•
Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets
•
Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables
Invoicing & AP/AR Support
•
Process, verify and generate customer invoices in QuickBooks Enterprise
•
Send invoices and statements to customers by email and track payment status
Admin & Office Support
•
Support managers and team members with admin tasks, special projects and overflow work
•
Triage email inboxes and keep workflows moving
•
Draft professional emails, follow up with vendors and customers on pending items, and escalate urgent issues
Requirements
•
2+ years of experience in heavy data entry, billing or administrative support
•
2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
•
Typing speed of 45+ WPM and solid 10-key numeric entry
•
Exceptional attention to detail, especially during long stretches of repetitive data work
•
Fluent English with clear written and verbal communication
•
Comfort working in a fast-paced environment with shifting priorities
•
Nice to have: experience with QuickBooks or inventory management software
Work Setup Requirements
•
Internet speed of at least 25 Mbps download and upload
•
A backup plan for internet and power (for example, a mobile hotspot or secondary connection)
•
Your own computer running an updated version of Windows
•
A personal phone for calls and texts
Details
•
Full-time, 40 hours per week, 100% remote
•
Reliable coverage of the fixed shift including Sundays
•
Independent contractor role, paid directly by the client twice a month
•
The selection process includes a skills assessment (typing, 10-key and a data entry exercise