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Washington University in St. Louis

Senior Associate Director, Prospect Management - University Advancement

Salary$66k – $113k
LocationWashington University (West Campus), Clayton, Missouri
Also inSAINT LOUIS, MO 63105
Work modeon-site
Typefull-time
SeniorityDirector
Experience3+ yrs
DepartmentMedical Advancement
Company size10,000+ people
First seenOct 8, 2026 · 3d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Must have27
Bachelor's degree
Relevant Experience (3 Years)
Prospect Management
Communication
Customer Relationship Management (CRM) Software
Microsoft Office
Coaching
Client Services
Deadline Management
Detail-Oriented
Time Management
Interpersonal Communication
Confidentiality
Professional Ethics
Professional Integrity
Critical Thinking
Problem Solving
Sound Judgment
Relationship Building
Project Management
Prospect Development
Business Practices
Complex Systems
People Management
Optimism
Proven Commitment
Work Collaboratively
Nice to have8
Master's degree
Non-Profit Fundraising Organization (3 Years)
Higher Education Fundraising With Comprehensive University (3 Years)
Ability to confidently facilitate prospect strategy discussions
Ability to manage up and out, crossing organizational hierarchies
Ability to compile, report, and analyze information from diverse sources
Ability to understand problems from a broad, interactive perspective and conceive strategic solutions
Experience in a prospect development or prospect management function or in a fundraising, nonprofit, or higher education setting
Eligibility1
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Skills
Microsoft Office
Customer Relationship Management (CRM) Software
Benefits
Vacation
Holidays
Sick time
Health insurance
Transit benefits
Retirement plan
403(b)
Wellness programs
Employee assistance program
Caregiver leave
Tuition reimbursement
Location
SAINT LOUIS, MO 63105
Scheduled Hours
37.5
Position Summary
The Senior Associate Director is an exciting opportunity for a data-driven, mid-career professional eager to contribute to a collaborative, strategic team. This role coaches and manages 1–3 prospect management staff members while spurring strategic pipeline movement by aligning data with action, and overseeing the effective, coordinated deployment of prospects and processes within Medical Advancement. The role concentrates on prospects with $25,000–$4,999,999 in giving capacity, across both Leadership Giving and Major Giving levels.
Responsibilities
Core responsibilities include managing and developing relationships with fundraisers and their leadership; maintaining the integrity of prospect data; managing the grateful patient assignment process; driving portfolio construction and health; coordinating prospect movement between pipeline stages and capacity levels; preparing performance insights and trend analysis; spurring moves management; facilitating prospect strategy sessions; and advising frontline fundraisers and colleagues on prospect management best practices. Success in this role requires a strong customer-service orientation, a data-driven mindset, and the ability to translate complex information into actionable insights for fundraisers and leadership.
As part of the Prospect Management team, this position supports unified, donor-centric fundraising strategies through close partnership with fundraisers and campus partners. The Senior Associate Director will work alongside another Senior Associate Director and report to the Senior Director of Prospect Management.
Benefits
This is a full-time, benefits-eligible position based on campus, with an optional hybrid schedule.
Job Description
Primary Duties & Responsibilities:
•
Collaborate with gift officers from one or more Medical Advancement teams to manage prospects effectively by developing fundraising strategies that move prospects through the fundraising cycle and ensure optimal distribution of prospective donors to fundraiser portfolios.
•
Manage, coach, and mentor one to three Prospect Management Consultants.
•
Provide critical support in management, maintenance, and integrity of prospect data.
•
Liaise with prospect research team members as needed to deliver key information about managed prospects while building a broad and deep understanding of fundraising metrics to provide the information that supports the management of prospects through the development cycle.
•
Serve as a key advisor to gift officers in the creation, implementation, and management of the prospect management policy and business processes. Ensure that the best prospects are actively managed by front line fundraisers.
•
Regularly monitor fundraising activity/progress for continuity and compliance with the Prospect Management and Grateful Patient Guidelines. Provide analysis to advise leaders on fundraising performance and recommendations on cultivation and solicitation strategies and ask amounts.
•
Serve as an advisor for the prospect management module development as part of the Advancement IT Project.
•
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
•
Normal office environment
•
Ability and willingness to work evenings and weekends as necessary as well as travel to on- and off-campus locations.
Physical Effort
•
Typically sitting at a desk or table
Equipment
•
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)Not ApplicableA driver’s license is not required for this position.
More About This Job
Preferred Qualifications
•
Ability to confidently facilitate prospect strategy discussions.
•
Ability to manage up and out, crossing organizational hierarchies.
•
Ability to compile, report, and analyze information from diverse sources.
•
Ability to understand problems from a broad, interactive perspective and conceive strategic solutions.
•
Experience in a prospect development or prospect management function or in a fundraising, nonprofit, or higher education setting.
This position is located in St. Louis, MO and the targeted hiring range for this position is $65,900 - $88,000.
Preferred Qualifications
Education:
Master’s degreeNo additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
Non-Profit Fundraising Organization (3 Years), Higher Education Fundraising With Comprehensive University (3 Years)
Skills:
Business Practices, Client Services, Coaching, Communication, Complex Systems, Confidentiality, Critical Thinking, Customer Relationship Management (CRM) Software, Deadline Management, Detail-Oriented, Interpersonal Communication, Microsoft Office, Optimism, People Management, Problem Solving, Professional Ethics, Professional Integrity, Project Management, Prospect Development, Prospect Management, Proven Commitment, Relationship Building, Sound Judgment, Time Management, Work Collaboratively
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
Hiring process
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
•
Up to 22 days of vacation, 10 recognized holidays, and sick time.
•
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
•
Take advantage of our free Metro transit U-Pass for eligible employees.
•
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
•
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
•
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
•
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
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