• Own complex calendar management for Vice President and Senior Director level executives, prioritizing meeting requests based on business impact, organizational dynamics and sensitivity.
• Proactively anticipate scheduling conflicts, absorb urgent requests, protect cross-time-zone responsiveness and develop alternate plans without direction when priorities shift.
• Manage end-to-end domestic and international travel arrangements
• Ensure travel plans, calendars and executive communications remain fully synchronized at all times.
• Attend key meetings, capture notes, document decisions and ensure action items, owners and timelines are clearly established before meetings conclude.
• Coordinate and manage multi-location meetings with Executive Assistants and stakeholders across global offices.
• Serve as a key member of the team by fostering engagement through team events, off-sites, all-hands meetings, recognition activities and team-building initiatives.
• Create and manage logistics for team events while actively contributing to culture, engagement and team effectiveness.
• Maintain organizational charts, team documentation and operational trackers using Excel and other productivity tools.
• Manage budgets and spending related to team activities, events, travel, and organizational initiatives while ensuring compliance with company policies.
• Draft, review and send communications on behalf of executives, exercising strong judgment and attention to detail.
• Manage expense reporting, purchase requests and administrative processes using Workday, Microsoft Office, Outlook and related systems.
• Independently scope, prioritize, and drive vague or open-ended requests through completion with minimal direction.
• Support business operations, special projects, executive staff meetings, presentations and strategic initiatives.
• Establish scalable mechanisms, streamline processes and improve operational efficiency across the organization.
• Partner closely with executives to optimize effectiveness, improve communication flow, and maintain alignment across key stakeholders.