Administrative Coordinator
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Before you apply
Salary$19 – $24/hr
LocationEast - 3409 E Broad St Columbus, OH 43213, Columbus, OH
Work modeon-site
Typefull-time
SeniorityEntry
Experience2+ yrs
DepartmentAdministration
Company size51–200 people
PostedOct 21, 2026 · 2w ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
High School Diploma or Equivalent
2+ years previous experience in customer service and office administration
Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, Word)
Exceptional attention to detail and time management skills
Strong communication and interpersonal skills
Problem-solving skills
Ability to multitask and prioritize tasks effectively
Bachelor's degree in business or healthcare administration
Previous experience in healthcare or behavioral health
Familiarity with Ethico or similar incident reporting platforms
Must pass BCI check, all Corporate Compliance checks, and employment drug screen
Skills
Microsoft Office Suite
Outlook
Teams
Excel
Word
Carelogic
Ethico
Benefits
Paid time off
Paid holidays
Medical insurance
Dental insurance
Vision insurance
401(k)
Life insurance
Paid continuing education
Parental leave
Loan forgiveness
About the company
Lighthouse Behavioral Health Solutions (LBHS) offers a full continuum of care, including outpatient, intensive outpatient, partial hospitalization, residential treatment, psychiatric services, and medication‑assisted treatment. We take pride in creating a welcoming, compassionate environment where individuals feel supported. Our team believes in every client’s ability to achieve recovery and rebuild meaningful, engaged lives in their communities.
Position: Administrative Coordinator
Job Summary: The Administrative Coordinator plays a crucial role in ensuring the smooth operation of the facility by managing administrative tasks, safety protocols, and client interactions. The ideal candidate will be organized, proactive, and able to multitask in a fast-paced environment. They will work closely with staff and clients to provide a safe, welcoming, and efficient facility that supports the goals of Lighthouse Behavioral Health Solutions. This position reports to the Clinical Site Director.
Responsibilities
Duties include, but are not limited to:
•
Ensure building safety by managing safety drills, maintaining the data safety binder, and overseeing compliance with safety protocols
•
Provide building safety training to all new facility staff
•
Upload and manage incident reports through the Ethico platform, ensuring timely and accurate documentation
•
Answer incoming calls promptly and professionally, directing them to the appropriate staff or department
•
Manage the lobby area to ensure it is welcoming, organized, and stocked with necessary documentation
•
Schedule, reschedule, and cancel appointments as needed. Provide reminder calls to clients for upcoming appointments
•
Schedule medical appointments for clients and assist in managing transportation or other logistics as needed
•
Oversee and manage make up group (MUG) lists to ensure accuracy and compliance
•
Maintain a high standard of cleanliness and order in the facility
•
Ensure brand consistency, report maintenance issues, and manage required documentation in the lobby
•
Oversee cleaning operations by managing the cleaning checklist and maintaining communication with cleaning vendor
•
Submit maintenance requests and follow up as needed
•
Order, manage, and organize office and facility supplies to ensure the facility is well-stocked
•
Ensures that office activities comply with LBHS policies and procedures
•
Manages delivery of mail and/or packages to appropriate parties, making sure outgoing mail has appropriate postage, and ensures the reception area is clear of deliveries
•
Create, collect, and maintain group logs, ensuring accurate and timely record-keeping
•
Mail discharge letters and notify clients of appointment cancellations in the event of staff call-offs
•
Checks clients into appointments in Carelogic and alerts appropriate personnel of incoming guests and clients
•
Inform the team via Microsoft Teams when a staff member calls off and update assignments accordingly
•
Assign staff in Carelogic and update the message board
•
Collect signatures on Carelogic documents, ensuring all required paperwork is completed and filed appropriately
•
Handle Mental Health and Recovery Services Board (MHRSB) applications and renewals, ensuring compliance with local and state regulations
•
Assist with client laboratory process as needed
•
Assist with client admissions process as needed
Required Qualifications:
•
High School Diploma or Equivalent
•
2+ years previous experience in customer service and office administration
•
Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, Word)
•
Exceptional attention to detail and time management skills
•
Strong communication and interpersonal
•
Attention to detail and problem-solving skills
•
Ability to multitask and prioritize tasks effectively
•
Must pass BCI check, all Corporate Compliance checks, and employment drug screen
Desired Qualifications:
•
Bachelor’s degree in business or healthcare administration
•
Previous experience in healthcare or behavioral health
•
Familiarity with Ethico or similar incident reporting platforms
Schedule: Monday - Friday 8:30am - 5pm
Compensation: $18.52 - $24.00/hr
Location: Marysville, OH
Benefits
Our benefits package includes paid time off (PTO and sick time), paid holidays, medical/dental/vision, 401(k), life insurance, paid continuing education with supervision, parental leave, and eligibility for loan forgiveness programs.
Legal
LBHS is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, national origin, sexual orientation, disability status, genetics, gender identity and/or expression, protected veteran status, or any other characteristic protected by federal, state, or local law.
LBHS adheres to Title VII of the Civil Rights Act as amended, Ohio Civil Rights Act, and all applicable rules and regulations. LBHS is an equal opportunity employer.
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