Facilities Team Lead
LocationMexico - Traf Office
Work modeon-site
Typefull-time
SeniorityLead
Experience3–5 yrs
Company size10,000+ people
PostedOct 2, 2026 · 1w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Minimum 3-5 years of progressive experience in facilities management or similar operational role
Proven track record of leading and developing small teams (2-5 people)
Demonstrated experience managing vendor relationships and service contracts
Strong background in budget management and cost optimization
Experience in a corporate office environment, preferably in a multinational organization
English: Intermediate to Advanced level (B2-C1)
Bachelor's degree in Business Administration, Facilities Management, or related field
KEY RESPONSIBILITIES:
Team Leadership & Development
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Lead, mentor and develop the Facilities team (Receptionist and Facilities Coordinator)
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Conduct regular performance reviews and provide ongoing coaching and feedback
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Ensure team members have appropriate training, tools and resources to achieve their objectives
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Foster a culture of service excellence and continuous improvement within the team
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Set clear goals and KPIs for team members aligned with departmental objectives
Vendor & Contract Management
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Oversee facilities vendor contracts, performance and compliance with service level agreements
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Negotiate service agreements and manage vendor relationships to ensure optimal value
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Monitor service delivery quality and address performance issues proactively
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Conduct regular vendor reviews and implement corrective actions when necessary
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Identify opportunities for vendor consolidation and cost optimization
Financial Management
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Manage facilities budget and control operational costs effectively
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Prepare and process purchase orders, track invoices and monitor payment schedules
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Prepare monthly financial reports including variance analysis and cost forecasts
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Identify cost-saving opportunities without compromising service quality
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Ensure accurate budget allocation and expense tracking across all facilities activities
Operations & Asset Management
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Maintain optimal office operations and consistently high service levels
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Oversee asset lifecycle management including maintenance schedules and replacement planning
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Manage office space planning, occupancy optimization and workspace allocation
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Control supplies inventory and manage procurement processes efficiently
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Coordinate maintenance activities and ensure minimal disruption to business operations
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Implement preventive maintenance programs to extend asset lifespan
Compliance & Standards
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Maintain and update the local Facilities handbook in line with global and regional guidelines
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Ensure full compliance with corporate policies, health and safety regulations
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Implement and monitor security protocols and emergency response procedures
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Conduct regular audits to ensure adherence to standards and identify improvement areas
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Stay current with relevant legislation and industry best practices
Stakeholder Management
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Drive employee satisfaction by delivering responsive and high-quality facilities services
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Provide a clean, comfortable, safe and functional work environment for all occupants
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Organize and coordinate internal company events and initiatives
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Implement global campaigns and initiatives at the local office level
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Manage facilities-related internal communications and intranet content
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Act as primary point of contact for facilities-related inquiries and escalations
Continuous Improvement & Reporting
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Monitor key performance indicators and prepare comprehensive monthly performance reports
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Identify and implement process improvements to enhance efficiency and service delivery
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Evaluate facility performance against evolving business needs and industry benchmarks
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Leverage technology and innovation to optimize facilities operations
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Gather and analyze feedback to drive service improvements
QUALIFICATIONS & REQUIREMENTS
Experience
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Minimum 3-5 years of progressive experience in facilities management or similar operational role
•
Proven track record of leading and developing small teams (2-5 people)
•
Demonstrated experience managing vendor relationships and service contracts
•
Strong background in budget management and cost optimization
•
Experience in a corporate office environment, preferably in a multinational organization
Education
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Bachelor’s degree in Business Administration, Facilities Management, or related field (preferred but not mandatory)
Language Requirements
English: Intermediate to Advanced level (B2-C1) - written and spoken
WORKING CONDITIONS
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Full-time position based in office environment
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Occasional site visits to other locations or vendor facilities may be required
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Flexibility required for event coordination, emergencies or urgent facilities issues
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Some work outside standard business hours may be necessary on occasion