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Conference and Seminar Executive II

LocationPHL-RE Shared Services-Manila; PHL-RE Shared Services-Iloilo
SeniorityMid
Experience1+ yrs
Company size10,000+ people
PostedOct 12, 2026 · 5h ago
Verified live59m ago
At a glanceSummarised by Seekless from the posting.
Must have7
Bachelor's Degree holder
At least 1 year of experience in events, operations, or back-office support
Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
Strong written and verbal communication skills
High attention to detail and strong organizational skills
Customer-focused with strong coordination and problem-solving abilities
Ability to quickly learn and apply enterprise AI tools and technologies
Nice to have2
Experience working with global or cross-functional stakeholders is an advantage
Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
Skills
Microsoft Office
Excel
Word
PowerPoint
Gleanin
CMS
virtual event platforms
enterprise AI tools
Role Summary:
Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.
Key Responsibilities:
Content Management & Pre-Production
•
Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing
•
Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets
•
Build and configure registration pages, Atlas Showcase pages, and virtual event platforms
•
Create, revise, and upload presentations, holding slides, and exhibitor materials
•
Maintain and update trackers, forms, reports, and speaker registration records
•
Collate audience questions and event data from registration forms
•
Handle Gleanin content uploads, updates, and downloads
Event Execution (Production)
•
Provide technical and operational support during live webinars and showcase sessions
•
Host, moderate, or co-host sessions alongside speakers and sponsors when required
•
Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery
•
Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)
•
Serve as the primary point of contact for stakeholders during live events
Post-Event Reporting & Analytics (Post-Production)
•
Download, clean, and deduplicate webinar analytics and performance reports
•
Compile and deliver reports to Content Managers and stakeholders
•
Monitor post-live webinar statistics and engagement metrics
•
Upload and manage webinar recordings and on-demand content
•
Ensure data accuracy to support reporting and insights generation
Stakeholder & Operational Support
•
Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)
•
Manage stakeholder communications via email, calls, and meetings
•
Create and maintain spreadsheets, trackers, and documentation
•
Perform administrative tasks and data clean-up activities
•
Contribute to process improvements to enhance efficiency and event quality
Core Functions:
•
Content Management
•
Event Moderation & Execution
•
Stakeholder Coordination
•
Data Reporting & Analytics
Qualifications:
•
Bachelor’s Degree holder
•
At least 1 year of experience in events, operations, or back-office support
•
Experience working with global or cross-functional stakeholders is an advantage
•
Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
•
Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
•
Strong written and verbal communication skills
•
High attention to detail and strong organizational skills
•
Customer-focused with strong coordination and problem-solving abilities
•
Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.
For internal candidates:
•
Must be in current role for at least 1 year
•
No disciplinary action within the past 12 months
•
No attendance or punctuality issues within the past 12 months
Core Competencies:
•
Event Execution Excellence
•
Stakeholder Management
•
Content Accuracy & Quality Assurance
•
Data Handling & Reporting
•
Communication & Collaboration
•
Adaptability in Fast-Paced Environments
Benefits
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